Executive Assistant to the Director of Public Health

Warwickshire County Council • Warwick, RI

4d

About The Position

Warwickshire County Council is seeking an Executive Assistant to support the Director of Public Health in a fast-paced environment. The role requires anticipating the Director’s needs and using initiative to help ensure the smooth operation of their working day. It also provides comprehensive, high-quality support to the wider service area and senior leaders within the Social Care and Health Directorate.

The postholder will build effective relationships with internal colleagues, Councillors and external stakeholders. They will be the first point of contact for requests and enquiries to the Director’s office, responding on the Director’s behalf when appropriate with sound judgement, professionalism, tact and diplomacy. The successful candidate will support an innovative Public Health Service working to advance the Council’s agenda for the long-term health of Warwickshire residents.

The position includes managing the Director’s email and diary, coordinating meetings and events, preparing agendas, forward planning, taking minutes and tracking actions. It also involves managing correspondence, producing documents and briefings, processing financial accounting tasks such as forecasting and invoicing, and proactively supporting the Director’s Senior Leadership Team.

Requirements

• Proven secretarial and/or administrative experience.
• Practical and procedural knowledge of office administration, with NVQ Level 3 in Administration or an equivalent qualification.
• Proficiency with IT systems, including Microsoft 365, Word, Excel and PowerPoint.
• Ability to use a keyboard with a high level of precision and speed.
• Effective written and verbal communication skills, including the ability to interact with individuals at all levels.
• Ability to build and maintain effective working relationships.
• Flexible and adaptable approach, with the ability to work independently and as part of a team.
• High attention to detail, proactivity and a can-do approach to problem solving.
• Ability to work under pressure in a fast-paced and changing environment.
• Experience working with senior officers.
• Ability to speak and provide advice to the public in accurate spoken English.

Nice To Haves

• Access to your own transport would be beneficial.

Responsibilities

• Manage the Director’s email and diary, taking independent and proactive action.
• Coordinate meetings and events, prepare agendas, forward plan, take minutes and track actions.
• Act as gatekeeper and first point of contact for requests and enquiries to the Director’s office.
• Coordinate and direct correspondence, and respond on the Director’s behalf where appropriate.
• Produce high-quality documents, presentations, correspondence and briefing notes.
• Process financial accounting tasks, including forecasting and invoicing.
• Provide proactive support to members of the Director’s Senior Leadership Team.
• Build effective relationships with internal colleagues, Councillors and external stakeholders.

Benefits

• Employer pension contribution rate typically around 19 percent per month, with benefits for members and their dependants.
• Agile working.
• Generous annual leave, plus bank holidays and an additional day at Christmas.
• Access to the Vivup benefits and discounts platform.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed