Executive Assistant

Denver Health and Hospital Authority•Denver, CO

1d•Onsite

About The Position

Denver Health is recruiting a mission-driven Executive Assistant for its Managed Care Administration department. Under limited supervision, this role provides highly visible support to senior leadership, helping ensure effective use of time and productive interactions with staff. The position handles a broad range of executive and administrative support functions, including schedule and office management, communications, research, records management, data analysis, and representing the executive to others. It involves handling confidential information and requires discretion, judgment, and advanced knowledge of organizational operations and procedures. The position is 100% on premise. The Executive Assistant manages communications and the executive’s calendar; coordinates meetings, events, and complex candidate interviews; maintains records and analyzes data; and manages additional projects as directed. The role works with internal and external stakeholders, including HR recruiters, and may support provider onboarding and department administration. This is a regular position with a listed salary range of $29.60–$42.92 per hour. Denver Health describes its benefits as including paid time off, parental leave, retirement contributions, medical and other insurance coverage, well-being programs, public transportation, childcare discounts, tuition assistance, professional development, and student loan assistance programs.

Requirements

High school diploma or GED.
4–6 years of administrative experience.
Ability to manage and prioritize multiple small projects or phases of larger projects simultaneously.
Clear, thorough, and pleasant oral and written communication skills.
Excellent interpersonal skills.
Strong analytical skills and flexibility when priorities change.
Ability to work effectively in a fast-paced environment with multiple changing priorities.
Ability to work under pressure and meet tight deadlines.
Highly organized, with attention to detail.
Ability to work independently with general supervision and recognize when to involve stakeholders.
Proficiency with Microsoft Office Suite and virtual meeting software.

Nice To Haves

Healthcare experience.

Responsibilities

Review, prioritize, and sort the executive’s emails and calls; respond directly to correspondence when appropriate.
Review and respond to the assistant’s own emails while representing the executive.
Draft and deliver communications for internal and external audiences.
Schedule, modify, and reschedule appointments with internal and external stakeholders.
Schedule and attend executive meetings, including through virtual platforms when needed.
Prepare meeting agendas, invite presenters, communicate with guests, and prepare and distribute documents and handouts.
Organize special events, retreats, and high-level meetings, including board and town hall meetings; identify and reserve suitable venues and initiate contracts with off-site venues as needed.
Verify that audiovisual requirements, food arrangements, seating, and room setup are completed before meetings and events.
Take and transcribe meeting minutes.
Coordinate executive-level candidate interview events, including timing group interviews, working with HR recruiters, arranging candidate travel and reimbursement, and collecting, trending, and reporting interview feedback.
Create and maintain files, including department T drive folders; maintain and analyze data; and create reports.
May manage and maintain a SharePoint site on Pulse.
May onboard new providers, track and report department extra shifts, manage provider or department CME stipends, and monitor chart delinquency reports and take action as needed.
Approve time sheets for the executive’s direct reports and maintain their personnel files.
Manage and prioritize small projects or phases of larger projects at the executive’s direction.

Benefits

Paid time off starting at 28 days per year, inclusive of vacation, personal/sick time, and seven holidays.
100% paid parental leave for up to six weeks.
Immediate eligibility for retirement plans with employer contributions up to 9.5%.
Medical, dental, and vision plans.
Employer-paid disability and life insurance.
Well-being programs, including an on-site employee fitness center and the RESTORE Center.
Free RTD EcoPass for public transportation.
Childcare discount programs and discounts on brands and travel.
Tuition reimbursement and assistance.
Education, coaching, and professional development opportunities through the Workforce Development Center.
Career advancement pathways and a professional clinical advancement program.
Public Service Loan Forgiveness eligibility, free student loan coaching, and assistance navigating the PSLF program.
Eligibility for National Health Service Corps and Colorado Health Service Corps programs.