Executive Assistant

Maven Recruiting Group•San Francisco, CA

1d•Onsite

About The Position

The Executive Assistant & Office Manager provides high-level administrative and organizational support to the Co-Founder while owning the day-to-day San Francisco office experience. The role manages a dynamic calendar, coordinates meetings and logistics, and acts as a trusted partner to the Co-Founder. It also ensures the office runs smoothly and provides an organized, welcoming, and functional environment for employees and visitors. As an early-stage company grows, the successful candidate will have autonomy to identify gaps, introduce better systems, and build operational practices from the ground up. The role suits someone who thrives in a fast-moving, entrepreneurial environment, anticipates needs, adapts to changing priorities, and contributes to the company’s culture and operations.

Requirements

Previous experience supporting a founder, executive, or senior leader in a fast-paced environment.
Strong organizational skills, exceptional attention to detail, and reliable follow-through.
Proactive and anticipatory approach, with the ability to identify what needs to happen before being asked.
Ability to manage competing priorities and adapt quickly as needs change.
Strong communication skills, professionalism, excellent judgment, and discretion.
Resourceful, low-ego, and willing to roll up their sleeves at every level.
Warmth, positivity, and a strong sense of ownership.

Nice To Haves

Enthusiasm for early-stage companies and building the playbook rather than simply following one.
Interest in technology, AI, and working in a rapidly evolving company and industry.
Energy for creating an exceptional employee and office experience.

Responsibilities

Provide high-level administrative and organizational support to the Co-Founder, including complex calendar management, scheduling, meeting coordination, and prioritization.
Anticipate needs, proactively resolve scheduling conflicts, and help keep the Co-Founder focused on the company’s highest priorities.
Coordinate travel arrangements, itineraries, expenses, and other executive logistics.
Own day-to-day office operations, including supplies, vendors, facilities, deliveries, and office organization.
Create and improve administrative and office processes as the company grows.
Help create an engaging, welcoming, and highly functional office environment for employees and visitors.
Coordinate team events, meetings, meals, and other culture-building initiatives.
Partner across the organization on special projects and evolving operational needs.
Handle sensitive and confidential information with discretion and sound judgment.
Provide flexible, solutions-oriented support wherever needed in an early-stage startup.