Events Manager Jobs

About The Position

Requirements

• At least 3 years of event planning or event management experience, including multi-day or multi-location events.
• Experience managing event budgets and coordinating vendors, venues, and contracts.
• Experience leading event staff or volunteer teams.
• Experience managing donor-facing or high-visibility events.
• Strong organizational skills and attention to detail, with the ability to manage several events at once.
• Excellent written and verbal communication skills across staff, donors, vendors, and leadership.
• Valid driver’s license and ability to travel 30–40% of the time, including multi-day and overnight travel across HIA’s six-state footprint.
• Ability to lift and move event materials up to 30 pounds.
• Ability to stand, bend, and move about event venues for extended periods, including during setup and teardown.
• Affirm and operate in alignment with HIA’s Statement of Faith; demonstrate a personal, active Christian faith and lifestyle consistent with HIA’s values and Code of Conduct.

Nice To Haves

• Bachelor’s degree in Event Management, Hospitality, Business Administration, Communications, or a related field.
• At least 1 year of supervisory experience.
• Experience with nonprofit, ministry, or faith-based organization events.
• Event management certification (CMP, CSEP, or similar), or progress toward one.
• Experience with event registration platforms such as Eventbrite or Cvent and project management tools such as monday.com.
• Passion for and alignment with HIA’s Christ-centered mission.

Responsibilities

• Plan and execute events, conferences, and donor and ministry gatherings from concept through post-event wrap-up, in line with priorities set by the Co-CEO and Executive Team.
• Create detailed event plans, timelines, run-of-show documents, and staffing assignments.
• Serve as the on-site event lead, managing setup, guest experience, program flow, and teardown.
• Track attendance, costs, and fundraising results, and apply lessons learned to future events.
• Supervise and support event coordinators, and direct event support staff and volunteers.
• Assign responsibilities, set expectations, and hold regular check-ins with team members.
• Recruit, train, and schedule volunteers in partnership with HIA program locations.
• Cross-train team members so event coverage does not rely on a single person.
• Foster a culture of hospitality, excellence, and service consistent with HIA’s mission.
• Manage individual event budgets within the annual budget approved by the Executive Team; track spending and report variances to the Co-CEO.
• Source and coordinate venues, hotels, caterers, and production vendors across multiple states.
• Negotiate vendor terms and route contracts for approval and signature according to HIA’s approval authority.
• Monitor vendor performance against cost and quality standards.
• Ensure events comply with venue requirements, safety regulations, and HIA policy.
• Partner with Development on donor-facing events, supporting fundraising goals and donor stewardship strategy.
• Coordinate with Communications on event promotion, registration, and attendee communications.
• Prepare event recaps, budget reports, and post-event summaries for the Co-CEO and Executive Team.
• Build relationships with host churches, community partners, and vendors across HIA’s six-state footprint.
• Maintain a rolling 12-month events calendar with clear ownership, milestones, and budget checkpoints.
• Follow and continually improve standard operating procedures, checklists, and templates for event planning, registration, and on-site execution.
• Manage event registration platforms and attendee data.
• Communicate event status, risks, and resourcing needs proactively to the Co-CEO, escalating issues early.