Project Manager, Fairs & Events
About The Position
Responsible for fairs and events freight management, key accounts, and operations for DSV’s South San Francisco location. The role manages fairs and events shipments from end to end, including shipment coordination, documentation, customs clearance, delivery, re-export arrangements, and communication with overseas agents and DSV offices. It also includes onsite show management, billing and collections, and following up on exhibitor leads to secure business. The position requires flexible working hours according to show requirements and travel to show venues. The employee works with limited supervision and performs other duties as assigned. No supervisory responsibilities are assigned.
Requirements
- Degree or higher education.
- Fairs and events experience.
- Preferably more than two years of freight-forwarding experience across air, sea, road, and import/export customs clearance.
- Good communication skills, with professional communication across all modes.
- Willingness to work flexible hours according to show requirements.
- Willingness to travel to show venues.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Intermediate mathematical skills.
- Ability to multitask and perform general administrative tasks.
- Ability to complete work with limited supervision.
- Ability to assess the validity and applicability of previous or similar experiences.
- Strong reading and math skills and attention to detail.
- Ability to travel by plane and automobile.
- Ability to meet the physical demands of the role, including frequently sitting, bending, walking, and standing; lifting, carrying, pushing, and pulling 21–50 pounds; and reaching above the shoulder or outward, squatting, or kneeling.
Nice To Haves
- Bilingual English and Spanish (reading, writing, and verbal).
Responsibilities
- Manage fairs and events shipments end to end, ensuring timely handling and compliance with shipping instructions and country rules.
- Coordinate pre-alerts, document verification, customs brokerage and clearance for temporary imports, permanent imports, ATA Carnets, and other shipment types.
- Arrange timely deliveries and manage re-export formalities, including freight bookings, documentation, customs clearance, and related processes.
- Communicate with overseas agents, networks, and in-house offices.
- Prepare show manifests and provide onsite planning, management, and support.
- Coordinate with organizers, agents, exhibitors, vendors, onsite service providers, and unions; manage inbound and outbound deliveries and updates.
- Manage timely billing and collections, including job opening and show closure.
- Follow up on exhibitor lists and secure business.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
