Events Production Project Manager

The h.wood Group•West Hollywood, CA

1h•$90,000 - $110,000

About The Position

The Events Production Project Manager anticipates project needs, sets work priorities, and meets deadlines. The role focuses on special event management and requires outstanding communication with h.wood staff, vendors, event attendees, and volunteers, along with a professional approach and the ability to build positive relationships with clients and partners. The position owns administrative project operations, including maintaining project trackers, timelines, budgets, records, vendor documentation, and leadership reports. It builds and monitors budgets and financial controls, tracks cost efficiencies and event ROI, and ensures production protocols, deadlines, vendor performance, and deliverable quality are managed consistently. It also coordinates logistics for shipping, staffing, travel, and on-site setup, supports client-facing presentations, and proactively communicates operational needs to internal teams and venue partners.

Requirements

Proven experience in production, operations, or event project management.
Advanced Excel proficiency, including pivot tables, formulas, and budget modeling.
Strong organization, analytical ability, attention to detail, and accountability.
Skill with administrative systems such as Tripleseat and Microsoft Office Suite.
Excellent communication and follow-through skills, including the ability to pursue missing details.
Confidence enforcing processes and timelines with internal teams and external vendors.

Nice To Haves

Bachelor’s degree in hospitality, business, or a related field preferred.

Responsibilities

Maintain and enforce the use of project trackers, production timelines, and budget documents in Excel or project management software.
Oversee data entry and file organization in Tripleseat and shared drives, ensuring accuracy and version control.
Manage vendor contracts, invoices, and expense documentation; reconcile budgets after events.
Compile weekly reports for leadership on active projects, spending, and deliverables.
Build and maintain event and production budgets with precise attention to detail.
Enforce financial controls so expenses are pre-approved and properly logged.
Analyze cost efficiencies and track event ROI through post-event reporting and KPI dashboards.
Ensure internal production protocols are followed consistently across venues and projects.
Be accountable for deadlines, vendor performance, and deliverable quality.
Implement standardized forms and templates for production functions.
Coordinate logistics for shipping, staffing, travel, and on-site setup.
Support deck building and client-facing presentations with organized content and accurate data.
Anticipate operational needs and communicate proactively with internal teams and venue partners.