project Manager, Admin & Finance, Fairs & Events

DSV • Schaumburg, IL

9d • Onsite

About The Position

The Project Manager, Admin & Finance, Fairs & Events is responsible for finance and administrative support for Fairs & Events in North America, including Home Games, Away Games, and F&E key account management. The role leads monthly closing, supports weekly reporting, coordinates E-Fairs with corporate finance, monitors payment collection, maintains reports, and helps ensure balanced working capital management. The position also monitors operational needs and communicates finance- or operations-related issues to the operations team. Some travel to U.S. trade shows may be required. The role reports to the Senior Director of Fairs and Events in North America.

Responsibilities include managing finance and administration for the North American Fairs & Events group; overseeing monthly close and ensuring appropriate expense and income provisions are recorded; coordinating with overseas agents and service providers to ensure invoices are booked and payments released; managing and registering vendors; preparing management and team reports; approving supplier invoices for invoicing to overseas offices; training and supporting new team members on E-Fairs and CW2; and assisting the team with administrative needs and records.

Requirements

• At least 10 years of finance and administrative experience in freight forwarding; experience in a trade shows or special events department is preferred.
• Bachelor’s degree in logistics or an equivalent field; alternatively, five years of experience may be accepted in lieu of a bachelor’s degree.
• Strong proficiency with Microsoft Office applications.
• Fluency in English, including reading, writing, and verbal communication.
• Basic understanding of accounting and ability to perform basic mathematical calculations, such as calculating costs and rates.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work well under pressure in a fast-paced environment.
• Must be able to travel by plane and automobile.

Nice To Haves

• Experience with CargoWise logistics software.
• Knowledge of SAP.
• Fluency in additional languages.

Responsibilities

• Manage all finance and administrative matters for Fairs & Events in North America.
• Lead monthly closing and monitor the team to ensure appropriate expense and income provisions are recorded in files.
• Coordinate with overseas agents, customers, airlines, ocean terminals, customs brokers, and trucking companies to ensure timely booking of invoices and release of payments; manage vendors.
• Register vendors promptly in the finance system.
• Prepare and submit required weekly and monthly reports, including the commercial master job management report, outstanding payment collection report, pending vendor invoices, and monthly closing report.
• Approve supplier invoices for invoicing to offices overseas.
• Provide system training and support to new team members on E-Fairs and CW2.
• Support the North American Fairs & Events team with administrative tasks, including business cards, travel cards, and maintaining certificates as records.
• Monitor the operations team and notify them of finance- or operations-related needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager