Programming and Events Manager (Hybrid)

American Medical Association•Chicago, IL

21h•$87,300 - $121,300•Hybrid

About The Position

The American Medical Association (AMA) is hiring a Programming & Events Manager for its Digital Health and AI team. The role is based in Chicago, Illinois, or Washington, D.C., and is hybrid, requiring three days per week in an AMA office. Reporting into an AMA office, the manager plans, develops, and executes programs, event sponsorships, and executive speaking opportunities that support the visibility and thought leadership of the Center for Digital Health and AI. The role coordinates external programming across in-person, virtual, and hybrid formats in alignment with established portfolio priorities. The manager establishes and tracks goals, timelines, and performance measures; manages budgets and resources; collaborates with internal and external stakeholders; addresses project challenges; and recommends improvements. The position also represents the Center and AMA at selected external events and contributes to reporting, process improvement, and team onboarding. This is an exempt position. The Chicago salary range is $87,300–$115,700, and the Washington, D.C. salary range is $91,500–$121,300. Employees are also eligible to participate in an incentive plan.

Requirements

Bachelor’s degree required.
At least five years of progressive experience in event management, programming, communications, marketing, project management, or a related field.
Demonstrated ability to independently manage complex, high-visibility events and executive-level programming initiatives.
Ability to exercise sound judgment and resolve project-related challenges with minimal oversight.

Responsibilities

Manage the planning, execution, and promotion of assigned external events, sponsorships, and executive speaking engagements across in-person, hybrid, and virtual formats, aligning them with the Center’s content, audience strategy, messaging, and promotional plans.
Manage programming for multiple engagements annually, including identifying, coordinating, and supporting speaking opportunities for the Center and AMA leadership.
Write and refine pitch materials, speaker bios, session descriptions, talking points, and promotional copy to position the Center as a thought leader in AI and digital health technology.
Serve as the primary liaison with external event organizers and partners to coordinate speaking opportunities, manage requests, and identify new thought leadership platforms.
Establish and document program goals, timelines, milestones, resource needs, and success metrics aligned with portfolio objectives.
Oversee day-to-day management of event sponsorships, speaking engagements, and event marketing deliverables, ensuring high-quality execution, budget stewardship, and risk mitigation.
Analyze program performance and recommend improvements, adjustments, or resource changes to support portfolio decisions.
Build, manage, and strengthen relationships with internal and external stakeholders to advance the Center’s programming and event objectives.
Collaborate across AMA departments to integrate events, partnerships, and sponsorships with organizational priorities and ensure compliance with AMA standards, policies, and brand guidelines.
Represent the Center and AMA at selected external events, providing on-site management, stakeholder support, and issue resolution as needed.
Build working relationships with subject matter experts, external associations, vendors, partner organizations, and other stakeholders to support event execution, thought leadership visibility, and program growth.
Coordinate with diverse stakeholder groups to resolve competing priorities and support alignment, often under tight deadlines and in high-visibility settings.
Identify and implement improvements to event planning, programming, and sponsorship processes to enhance efficiency, consistency, and scalability.
Train and onboard new team members on event and programming workflows, tools, and best practices.
Review and manage contracts with internal stakeholders to optimize spend, mitigate risk, and maximize sponsorship value.
Track and analyze audience, engagement, and event performance metrics, translating insights into actionable recommendations.
Develop and deliver event recap reports, leadership updates, and dashboards communicating outcomes, ROI, lessons learned, and future opportunities.
Identify opportunities to improve tools, templates, workflows, and reporting practices to enhance team performance and stakeholder experience.
Perform other responsibilities as assigned.