Programming and Events Manager (Hybrid)

American Medical Association•Chicago, IL

2d•$87,300 - $121,300•Hybrid

About The Position

The Programming & Events Manager supports the visibility and thought leadership of the Center for Digital Health and AI by managing the planning, development, and execution of programs, event sponsorships, and executive speaking opportunities. The role coordinates external programming across in-person, virtual, and hybrid formats in alignment with established portfolio priorities. It establishes and tracks goals, timelines, and performance measures, manages budgets and resources, collaborates with stakeholders, addresses project challenges, and recommends improvements to programming activities and processes. The position is hybrid and based at the AMA’s Chicago, Illinois, or Washington, D.C. office, with three days per week in the office. It is an exempt position. The stated salary ranges are $87,300–$115,700 in Chicago and $91,500–$121,300 in Washington, D.C. Employees are also eligible to participate in an incentive plan.

Requirements

Bachelor’s degree required.
At least 5 years of progressive experience in event management, programming, communications, marketing, project management, or a related field.
Demonstrated experience independently managing complex, high-visibility events and executive-level programming initiatives.
Ability to exercise sound judgment and resolve project-related challenges with minimal oversight.

Responsibilities

Manage the planning, execution, and promotion of external events, sponsorships, and executive speaking engagements in in-person, hybrid, and virtual formats, aligned with the Center’s content, audience strategy, messaging, and promotional plans.
Manage programming activities for multiple engagements annually, including identifying, coordinating, and supporting speaking opportunities for the Center and AMA leadership.
Write and refine pitch materials, speaker biographies, session descriptions, talking points, and promotional copy to position the Center as a thought leader in AI and digital health technology.
Serve as the primary liaison to external event organizers and partners, coordinating speaking opportunities, managing requests, and identifying new platforms for thought leadership visibility.
Establish and document program goals, timelines, milestones, resource needs, and success metrics aligned with portfolio objectives.
Oversee day-to-day event sponsorship, speaking engagement, and event marketing deliverables, ensuring quality execution, budget stewardship, and risk mitigation.
Analyze program performance and recommend improvements, adjustments, or resource changes to support portfolio decisions.
Build and strengthen relationships with internal and external stakeholders to advance programming and event objectives.
Collaborate across AMA departments to integrate events, partnerships, and sponsorships with organizational priorities and ensure compliance with AMA standards, policies, and brand guidelines.
Represent the Center and AMA at selected external events, providing on-site management, stakeholder support, and issue resolution as needed.
Maintain working relationships with subject matter experts, external associations, vendors, partner organizations, and other stakeholders to support event execution, thought leadership visibility, and program growth.
Coordinate diverse stakeholder groups to resolve competing priorities and support alignment under tight deadlines and in high-visibility settings.
Identify and implement improvements to event planning, programming, and sponsorship processes to enhance efficiency, consistency, and scalability.
Train and onboard new team members on event and programming workflows, tools, and best practices.
Review and manage contracts with internal stakeholders to optimize spending, mitigate risk, and maximize sponsorship value.
Track and analyze audience, engagement, and event performance metrics, turning insights into actionable recommendations.
Develop and deliver event recap reports, leadership updates, and dashboards communicating outcomes, return on investment, lessons learned, and future opportunities.
Identify opportunities to improve tools, templates, workflows, and reporting practices.
Perform other responsibilities as assigned.