County Clerk Jobs

About The Position

Requirements

• Bachelor’s degree.
• Five years of related legal experience.
• Experience with trusts, estate planning, guardianships, and adoptions.
• Excellent verbal and written communication skills.
• Ability to work well with the public and co-workers.
• Excellent typing, word processing, and data-entry skills.
• Accuracy, attention to detail, organization, and ability to prioritize work and meet deadlines.
• Ability to process work efficiently without creating a backlog.
• Excellent telephone and people skills.
• Professional demeanor and ability to work calmly and productively under pressure.
• Excellent computer skills, including knowledge of MS Office products and other computer software packages.
• Ability to work independently and be responsible and self-motivated.
• Ability to work as part of a team and assist co-workers when needed.
• Excellent knowledge of standard office procedures.
• Knowledge of County policies and procedures.
• Ability to operate a computer/printer, telephone, copier, and fax.
• Ability to meet the physical demands of the job, including occasionally lifting or moving up to 25 pounds.

Responsibilities

• Supervise, train, and evaluate Orphans’ Court Department staff.
• Maintain working knowledge of departmental functions and staff responsibilities.
• Assign and distribute workloads to support timely filing processing and coverage during staff absences.
• Assist with developing and implementing departmental procedures and workflow improvements.
• Support the Second Deputy with time and attendance administration and related personnel matters.
• Coordinate with Orphans’ Court judges, staff attorneys, and judicial staff on case scheduling and court operations.
• Assist with administrative decisions related to hearings and court proceedings.
• Review and process court orders as directed by judges.
• Accept and process Orphans’ Court filings submitted electronically and over the counter.
• Process appeals to the Appellate Courts of Pennsylvania.
• Oversee adoption filings and electronic filing procedures.
• Assist the public with procedural questions about adoptions and other Orphans’ Court matters.
• Oversee guardianship matters, including monthly reporting requirements and required notices to guardians and state agencies.
• Verify cashier drawers and prepare bank deposits as needed.
• Prepare monthly and annual reports for the Administrative Office of Pennsylvania Courts (AOPC).
• Ensure accurate recordkeeping and compliance with applicable court procedures and reporting requirements.