Clerk Typist

Montgomery County Sheriff's Office•Dayton, OH

About The Position

Clerk Typists provide general clerical support for the Records unit. Duties include answering phones, taking messages, greeting visitors, providing routine information, typing standard documents from copy, contacting personnel by two-way radio, maintaining files and records according to established procedures, copying and distributing documents, and entering information into databases. The role performs specialized clerical functions related to maintaining and distributing records in accordance with office and legal standards. This includes copying reports, receiving and recording copying fees, validating report information, filing and maintaining documents, and coordinating with the County Records Retention Center for document storage, microfiching, and destruction. Other related clerical duties may be assigned, including covering for other clerical staff when workload, time off, or vacancies require it. Applicants must be able to work any of the listed shifts: 11:30 p.m. to 7:30 a.m., 7:30 a.m. to 3:30 p.m., or 3:30 p.m. to 11:30 p.m. After passing a typing test, candidates undergo a background investigation, including a criminal background check and a pre-employment polygraph examination. Applicants must comply with the stated tattoo policy.

Requirements

Be at least 18 years of age.
Have a high school diploma or equivalent.
Demonstrate the ability to keyboard 50 words per minute with corrections.
Successfully complete the LEADS/NCIC training program.
Be able to work any shift.
Pass a typing test.
Complete a background investigation, including a criminal background check and pre-employment polygraph examination.
Comply with the stated tattoo policy.

Responsibilities

Answer phones, take messages, greet visitors, and provide routine information.
Type standard documents, such as lists, forms, cards, and memos, from copy.
Contact personnel using a two-way radio.
Maintain files and records according to established procedures.
Copy and distribute reports, forms, and other documents.
Enter information into appropriate databases.
Perform specialized clerical functions supporting the maintenance and distribution of records in accordance with office and legal standards.
Make copies of reports, including accident, incident, and arrest reports.
Receive and record fees for copying.
Validate report information.
File and maintain all documents received.
Coordinate with the County Records Retention Center regarding proper document storage, microfiching, and destruction.
Perform other related clerical duties as assigned, including filling in for other clerical staff when needed.