Clerk/Typist Part-Time Floater

City of Garden City•Garden City, MI

About The Position

The Clerk/Typist is a part-time floater position working under the supervision of a department head or designee. The role performs varied clerical tasks involving typing and customer service, serves City residents, and provides information about Clerk/Treasurer Department functions. The employee floats among the Clerk, Treasurer, Building, and Department of Public Works (DPW) divisions according to workload and daily staffing needs. The schedule is typically Monday and Wednesday from 9:30 a.m. to 5:00 p.m. and Friday from 8:30 a.m. to 4:00 p.m., for a total of 20–24 hours per week. The employee must work all election days, with the overall schedule adjusted during those weeks. Duties may include public counter and telephone assistance, document preparation, support for other clerical staff and office functions, errands outside the office, mail distribution, operation of office equipment, and maintenance of files.

Requirements

Graduation from an accredited high school or equivalent, including or supplemented by courses in keyboarding, typing, bookkeeping, and office machines.
At least one year of clerical work experience.
Basic knowledge of office procedures and the ability to apply them.
Ability to perform routine tasks with little or no supervision.
Thorough knowledge of business English, spelling, arithmetic, punctuation, filing, and grammar, and possession of a good vocabulary.
Typing or keyboarding skill of at least 30 words per minute.
Ability to follow oral and written instructions and City rules and policies when carrying out assignments.
Ability to establish and maintain effective working relationships with supervisors, coworkers, community leaders, and other City departments.
Basic-level or higher computer skills, including familiarity with Microsoft Office Professional Suite (Word, Excel, PowerPoint, and Outlook), Internet Explorer, and BS&A.

Responsibilities

Perform varied routine clerical, office, and public-contact work across the Clerk, Treasurer, Building, and DPW departments.
Assist members of the public at counters and by telephone, providing information and helping with forms and applications.
Type correspondence, reports, notices, documents, and other routine materials.
Fill in for or assist clerical workers, including cashier, tax clerk, water clerk, receptionist, building clerk, and elections clerk.
Assist with payroll preparation and accounting office functions as needed.
Complete miscellaneous errands that may require leaving the office, such as visiting precinct locations or making bank deposits.
Sort and distribute mail.
Operate office equipment and systems, including copiers, cash register systems, calculators, BS&A software or similar, and computers.
Maintain office files by filing and retrieving information.
Work all election days, with schedule adjustments as needed.