Civil Clerk

Midland County•Usa, TX

20h

About The Position

The Civil Clerk handles Class C misdemeanor tickets and cases, assists the public, prepares and processes court documents, coordinates felony case files and proceedings, and maintains court records. The position also performs receptionist, filing, cash-handling, scheduling, and basic financial duties. The clerk may perform some civil case duties when the Civil Clerk is absent and must maintain regular and timely attendance. Applicants must complete and attach the DPS criminal background check permission form with their name, signature, and date. The form must be opened in Internet Explorer to be digitally signed. Applications submitted without it will be considered incomplete, and criminal checks cannot be run without the form.

Requirements

High school graduation or equivalent.
Knowledge of standard office practices and procedures and customer service principles.
Ability to operate a computer efficiently and accurately, including basic word processing; use Excel and Microsoft Word as needed.
Ability to read and understand manuals, instructions, documents, codes, and statutes.
Ability to learn types of mail received and distribute paperwork accurately.
Knowledge of office procedures and ability to work well with others in a close, somewhat chaotic environment.
Ability to assess front-desk situations and determine where to refer calls or visitors.
Professional conduct, appearance, and attitude when representing the office.
Ability to focus on current tasks while prioritizing upcoming tasks.
Ability to write letters and other documents and communicate effectively orally and in writing.
Ability to perform basic mathematical functions, make change, and balance a cash drawer.
Ability to operate office equipment, including a copy machine and facsimile machine.
Ability to maintain effective working relationships with coworkers and the public.
Ability to perform the essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.

Responsibilities

Perform receptionist duties, including greeting the public, answering and transferring calls, providing information, and taking messages.
Handle Class C misdemeanor tickets and cases, including collecting fines and court costs, recording dispositions, verifying driving-record eligibility, setting court dockets, issuing warrants, and entering tickets into the computer.
Issue pre-warrant notices and Capias Pro-fines, recall warrants, and process warrant returns.
Balance the cash drawer and verify its starting balance; perform some daily financial duties in the Court Manager’s absence, including ticket downloads and daily deposits.
Process mail, file documents, and draft and mail correspondence to defendants and attorneys.
Direct documents to other courts and county offices.
Generate felony case files and documents, schedule related hearings, and post and file felony indictment numbers received from the Grand Jury.
Prepare forms for felony defendants, including warning forms, orders to appear, commitments, and warrants.
Prepare certified case copies for outside agencies and review documents submitted to the court for accuracy.
Enter case information into the computer, including felony indictments, bond information, dismissals, payment plans, insurance cards, and expunctions.
Schedule proceedings, including examining trials, Chapter 47 hearings, bond reduction hearings, traffic summonses, occupational and administrative hearings, and pre-trial, jury, and bench trials; prepare for and oversee trial proceedings.
File emergency mental commitments.
Perform some civil case duties in the absence of the Civil Clerk.
Schedule weddings to be performed by the judge.
File nonresident violator compacts with the state and the violator’s state.
Prepare arraignment forms, including warning forms, commitments, indigent forms, and warrants.
Enter hot check complaints into the computer and issue appropriate warrants.
Maintain regular and timely attendance.
Maintain effective working relationships with coworkers and the public, and assist coworkers when time allows.