Deputy County Clerk I

Hidalgo County • Courthouse, TX

9d

About The Position

Performs entry-level clerical work for the County Clerk’s Office under close supervision. The employee is trained to process applicable forms and documents and learn the terminology and procedures needed to support assigned office functions, which may include Recording, Deeds, Vitals, Courts, and Accounting. The position involves a variety of moderately difficult clerical tasks and routine problem-solving using a limited number of alternatives. As tasks are learned, the clerk is expected to perform at the top level of the position and, over time, rotate through and demonstrate proficiency in varied assignments within an assigned department.

The employee may be assigned duties beyond those listed, and duties may change with the needs of the county or office. The position requires maintaining confidential information, handling high levels of stress satisfactorily, and behaving congenially toward employees, court professionals, and the public. Employees must not engage in conduct that unreasonably interferes with another employee’s performance, including sexual harassment, unlawful discrimination, or behavior that unduly demeans or intimidates another employee.

Requirements

• High school graduation.
• Must be bondable.
• Must have a current, valid Texas motor vehicle operator’s license.
• Must be able to be insured by the County’s insurance carrier.
• Ability to establish and maintain filing and information retrieval systems.
• Knowledge of personal computers and standard software applications related to clerk support work.
• Knowledge of English grammar, punctuation, and spelling, and ability to communicate effectively in English orally and in writing.
• Mathematical ability sufficient to receive and receipt cash, calculate and give change accurately, balance a cash drawer, and perform addition, subtraction, multiplication, and division.
• Ability to accurately set up, monitor, and maintain office records.
• Ability to work independently and follow instructions.
• Ability to establish and maintain cooperative working relationships individually and in a team environment.
• Ability to learn clerk policies, procedures, documents, and terminology affecting assigned functions.
• Ability and willingness to accept varied work assignments.
• Ability to maintain confidential information and handle high levels of stress satisfactorily while remaining congenial with employees, court professionals, and the public.

Nice To Haves

• General office experience, or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Bilingual in Spanish and English, with the ability to converse fluently in both languages.

Responsibilities

• Receive and examine documents for accuracy, completeness, and conformity to requirements; return unacceptable documents; and affix seals and stamps to endorse, certify, and file documents.
• Receive, review, process, and certify documents and prepare required documents and records.
• Perform office support work, including preparing letters, correspondence, forms, and other documents and maintaining copies.
• Operate computers and office equipment; maintain and update files and databases; generate computer reports; perform word processing; and maintain and retrieve archived records.
• Assist the public in person, by email, by fax, or by telephone.
• Maintain confidential information and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED