Deputy Clerk I

Henry County Government•44 John Frank Ward Blvd McDonough, GA

About The Position

The Deputy Clerk I performs specialized customer service and administrative duties and processes routine legal documents in support of an assigned court or court function. This is the entry-level position in the series. The incumbent serves at the pleasure of the Judge or other appointing authority. The role provides information and assistance to the public and others about court activities, services, procedures, documents, fees, and case status; reviews and processes legal documents and case files; maintains court records and filing systems; enters, scans, indexes, and audits case information; and supports court hearings and courtroom operations. The position may process confidential or sensitive records and payments, maintain court calendars, and prepare documentation, reports, and correspondence. Work is performed in a relatively safe and secure environment and is sedentary, with occasional exertion of up to 20 pounds of force.

Requirements

High school diploma or equivalent.
One year of related experience providing administrative or clerical support, or an equivalent combination of education and experience.
Valid Georgia driver’s license, which must be maintained.
Depending on assignment, may be required to obtain and maintain Georgia Crime Information Center (GCIC) certification and/or Notary Public certification.
Knowledge of local government operations, administrative and legal-related programs, policies and plans, and modern office practices and procedures.
Knowledge of Microsoft Word, Excel, PowerPoint, and similar programs.
Computer and software skills relevant to the essential functions of the job.
Effective verbal and written communication skills.
Ability to interact courteously and effectively with employees and the public and work effectively with coworkers.
Ability to work flexible hours as needed, multitask, and meet deadlines.
Ability to handle confidential and sensitive matters.
Ability to work with and process account payments within the budget and department.
Ability to use computers for data entry, word processing, and related purposes, and to operate a copying machine.
Ability to make rational decisions using sound logic and deductive processes, express ideas verbally, and maintain close visual acuity.
Ability to exert up to 20 pounds of force occasionally and a negligible amount frequently or constantly to move objects.

Nice To Haves

Experience in a judicial or court setting is preferred.

Responsibilities

Provide customer service by telephone, mail, and in person, answering routine questions and providing information about court activities, procedures, documentation, fees, and case status.
Review and accept legal documents, distribute forms, research issues or complaints, and initiate problem resolution in accordance with court procedures and time frames.
Perform administrative and clerical support, including reviewing documents for completeness, processing filings, retrieving files, and maintaining record indexes and filing systems.
Assemble and process case files; conduct background and missing-information research; order police reports; record victim and witness statements; create contact lists; record courtroom dates; assign cases to judges; document assignments; distribute file copies; and stamp or docket paperwork.
Enter, scan, index, record, audit, and review court case information and legal documents using specialized computer applications.
Attend hearings as needed to support the assigned judge, operate recording equipment, prepare hearing notes, and prepare orders for the judge’s signature.
Process confidential or sensitive forms and criminal, civil, adoption, property, traffic, and other legal records; respond to relevant court documents; file records; process disposed cases for archiving; and assist in the records room.
Receive payments and prepare receipts for fines, fees, tickets, and other unit-specific payments; count the cash drawer daily and balance monies transacted.
Maintain the court calendar; schedule hearings, motions, and trials; communicate instructions about paperwork and court appearances; record case numbers; prepare calendars for publication; and review weekly calendars for accuracy.
Process department documentation, review and complete forms and reports, compile data, prepare correspondence, and maintain computerized and hardcopy records.
Use a personal computer and office software to enter, retrieve, review, or modify data, and operate general office equipment as needed.
Communicate and coordinate with supervisors, County employees, attorneys, law enforcement, the public, and others to exchange information, review work status, and resolve problems.
Perform other related duties as assigned.