Deputy Court Clerk I

City of Gulfport•Gulfport, MS

2d•Onsite

About The Position

Under general supervision of the Court Administrator or designee, the Deputy Court Clerk I works with other Deputy Court Clerks and administrative personnel to provide clerical, cashiering, collection, courtroom, and administrative support for the Municipal Court. The role follows established policies and procedures based on Mississippi statutes, rules, and local ordinances. It is classified as non-essential personnel for emergency response purposes and is not considered immediately necessary for emergency response or critical continuity operations during an emergency.

Requirements

High school graduation and one to two years of general clerical or business experience; twenty semester hours of college or an Associate Degree may substitute for one year of required experience. Other combinations of experience and/or education meeting the minimum requirements may be substituted.
Valid Mississippi driver’s license.
Ability to obtain and complete National Incident Management System (NIMS) courses.
Ability to learn quickly and adapt to the court’s computer software system.
Ability to maintain accuracy when processing court records and documents.
Knowledge of, or ability to learn, court system operations.
Ability to identify and initiate work tasks with minimal supervision.
Strong attention to detail and ability to multitask in a fast-paced environment.
Ability to perform basic mathematics.
Basic knowledge and understanding of legal terminology and documents.
Strong grammar, writing, and verbal communication skills.
Ability to organize work, set priorities, and meet critical court deadlines.
Ability to adapt to technological and work environment changes.
Ability to maintain confidentiality of court documents and records.
Accurate data-entry and typing ability of at least 30 words per minute.
Working knowledge of Microsoft Word, Excel, Outlook, and Adobe Acrobat.
Strong customer service skills and ability to remain calm in stressful situations.
Ability to maintain effective working relationships with court and city employees and court-related agencies or groups.
Ability to perform the essential job functions with or without reasonable accommodation.

Nice To Haves

Previous court and/or legal experience.

Responsibilities

Maintain professionalism and confidentiality.
Perform court functions in the court’s case management system, including data entry, verification of police department imports, courtroom and docket management, collections, and cashier functions.
Import documents and scan traffic, parking, criminal misdemeanor affidavit, civil domestic abuse, and environmental code violation records into the case management system.
Research the case management or records management system to retrieve court case information.
Electronically file and retrieve court cases, dockets, and affidavits.
Notify defendants and counsel of court appearances and prepare subpoenas.
Prepare court dockets before court sessions, schedule court events, and manage dockets during court sessions.
Assist the judge in the courtroom and coordinate courtroom activity, including attending jail arraignments.
Perform duties related to civil domestic violence petitions and environmental code violations as needed.
Perform duties as a cashier, collections, warrants, jail, or courtroom clerk as needed.
Perform duties related to cash/surety bonds, appeals, or expungements as needed.
Open and verify mail; scan materials into the appropriate case; and record checks, cash, money orders, and other court-related documents.
Respond to record requests in a timely manner, including certifying documents.
Answer telephone calls and respond to citizens’ requests regarding Municipal Court operations, processes, and policies.
Receive and route court documents between judicial chambers, the prosecutor’s office, and the police department to ensure accurate and proper filing.
Perform other duties as assigned by the direct supervisor, manager, director, or mayor.