Deputy Court Clerk I

City of Gulfport•Gulfport, MS

1d•Onsite

About The Position

The Deputy Court Clerk I works under the general supervision of the Court Administrator or designee and alongside other Deputy Court Clerks and administrative personnel. The role provides clerical, cashiering, collection, courtroom, and administrative support to the Municipal Court, following established policies and procedures based on Mississippi statutes, rules, and local ordinances. This position is classified as non-essential for emergency response and critical continuity operations. The clerk performs court operations in the case management system, including data entry, document processing, case and docket management, collections, and cashier functions. The position also supports courtroom proceedings, responds to public and records requests, and coordinates court documents with judicial chambers, the prosecutor’s office, and the police department. Duties may include work related to civil domestic violence petitions, environmental code violations, bonds, appeals, expungements, warrants, and jail or courtroom clerk functions.

Requirements

High school graduation and one to two years of general clerical or business experience; other combinations of experience and/or education meeting the minimum requirements may be substituted.
Twenty semester hours of college or an associate degree may substitute for one year of required experience.
Ability to learn quickly and adapt to the court’s computer software system.
Ability to learn court system operations.
Ability to maintain a high degree of accuracy when processing court records and documents.
Ability to identify and initiate work tasks with minimal supervision.
Strong attention to detail and ability to multitask in a fast-paced environment.
Ability to perform basic mathematics.
Basic knowledge and understanding of legal terminology and documents.
Strong grammar, writing, and verbal communication skills.
Ability to organize work, set priorities, and meet critical court deadlines.
Ability to adapt to technological and work environment changes.
Ability to maintain confidentiality of court documents and records.
Ability to perform data entry and type accurately at 30 words per minute.
Working knowledge of Microsoft Word, Excel, Outlook, and Adobe Acrobat.
Strong customer service skills and ability to remain calm in stressful situations.
Ability to maintain harmonious and effective working relationships with court and city employees and court-related agencies or groups.
Must possess a valid Mississippi driver’s license.
Must be able to obtain and complete National Incident Management System (NIMS) courses.
Must be able to perform the essential functions, with or without reasonable accommodations.

Nice To Haves

Previous court and/or legal experience.

Responsibilities

Maintain professionalism and confidentiality.
Perform court functions in the case management system, including data entry, import verification, courtroom and docket management, collections, and cashier functions.
Import documents and scan traffic, parking, criminal misdemeanor, civil domestic abuse, and environmental code violation records into the case management system.
Research case management or records management systems to retrieve court case information.
Electronically file and retrieve court cases, dockets, and affidavits.
Notify defendants and counsel of court appearances and prepare subpoenas.
Prepare court dockets before court sessions, schedule court events, and manage dockets during sessions.
Assist the judge in the courtroom and coordinate courtroom activity, including attendance at jail arraignments.
Perform duties related to civil domestic violence petitions and environmental code violations, as needed.
Perform cashier, collections, warrants, jail, or courtroom clerk duties, as assigned.
Perform duties associated with cash or surety bonds, appeals, and expungements, as needed.
Open and verify mail; scan items into the appropriate case; and record checks, cash, money orders, and other court-related documents.
Respond to records requests in a timely manner, including certifying documents.
Answer telephone calls and respond to citizens’ questions about Municipal Court operations, processes, and policies.
Receive and route court documents between judicial chambers, the prosecutor’s office, and the police department to ensure accurate and proper filing.
Perform other duties as assigned by the direct supervisor, manager, director, or mayor.