DEPUTY COURT CLERK

City of Brandon • Brandon, MS

1d • Onsite

About The Position

The Deputy Court Clerk serves the Municipal Court and assists with the publication, filing, indexing, and safekeeping of judicial proceedings. The position also performs general clerical and administrative work for Municipal Court Services, including handling records and correspondence, assisting court participants and visitors, and supporting court operations. The role works with considerable independence within limits defined by state requirements and has no supervisory responsibilities.

The Deputy Court Clerk assists the Court Clerk, who is custodian of Municipal Court records, including tickets, criminal charges, appeals, bonds, forfeitures, and final judgments. The position handles filing and recordkeeping, prepares court reports and records, receives payments and bonds, maintains the cash drawer, communicates with the public and relevant court and law-enforcement personnel, and performs other assigned job-related tasks.

Requirements

• High school graduation or equivalent.
• One year of work experience in a demanding, responsible office environment.
• Valid Mississippi driver's license, maintained while employed.
• Knowledge of clerical methods, practices, and procedures.
• Knowledge of municipal government organization and functions.
• Communication and interpersonal skills, including the ability to maintain effective, professional communication.
• Organization and recordkeeping skills.
• Math skills.
• Ability to work independently and solve problems.
• Ability to exercise sound judgment in accordance with laws, regulations, and policies.
• Ability to maintain confidentiality and professionally manage privileged information.
• Ability to make correct change and perform mathematical calculations.
• Ability to express ideas clearly and concisely, orally and in writing.
• Ability to establish and maintain effective working relationships as required by work assignments.
• Ability to use a personal computer with Microsoft Word, WordPerfect, and Municipal Court Records software.
• Ability to operate standard office equipment, including a credit card machine, fax, copier, and postage equipment.
• Ability to walk and stand and occasionally move objects weighing up to 10 pounds; see and discern office documents and visual materials; communicate through speaking and listening; and regularly use fingers and hands to operate a telephone, office equipment, and a computer keyboard.

Nice To Haves

• One year of experience in a court system.

Responsibilities

• Assist the Court Clerk with Municipal Court records, including tickets, criminal charges, appeals, bonds, forfeitures, and final judgments.
• Perform clerical work related to preparing, preserving, and retrieving forms, reports, and correspondence for Municipal Court Services and judicial proceedings.
• Witness and sign affidavits sworn by police officers or complainants and uniform traffic citations sworn by police officers.
• Accurately file, index, maintain, and retrieve records.
• Serve as receptionist and cashier for Municipal Court Services; answer routine questions and refer inquiries to the appropriate person.
• Assist visitors, court participants, attorneys, and law-enforcement officers.
• Receive cash payments and collect, balance, and disburse monies from fines, penalties, fees, court costs, and state assessments.
• Maintain the security and accuracy of the cash drawer and monies received for bonds or fines.
• Answer incoming calls, direct callers, provide requested information, and take messages.
• Receive inquiries, requests, and complaints and provide appropriate follow-up.
• Receive after-hours cash bonds and fines and issue receipts.
• Maintain confidential information and prepare court reports and records.
• Sort and file materials according to established procedures; convert information and enter it into a computer.
• Receive written bonds from bondspersons and send releases to holding facilities or jails as needed.
• At the request of field personnel, contact judges to assign bonds for arrestees and, when applicable, arrange appropriate housing for juvenile arrestees.
• Organize printouts and files.
• When requested, update bond information for inmates in holding facilities and notify those facilities of the updated information.
• Perform other job-related tasks as assigned and required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED