Accounting Clerk

Boys & Girls Clubs of St. Joseph County•South Bend, IN

About The Position

Boys & Girls Clubs of the Northern Indiana Corridor is seeking a detail-oriented and organized Accounting Clerk to support day-to-day accounting operations. The role handles financial data entry, expense processing, transaction coding, and maintenance of complete, well-documented financial records. The Accounting Clerk works with the finance team and staff across the organization’s locations and programs, supporting strong internal controls and ensuring expenses are supported, approved, and accurately categorized by general ledger account, location, program, and grant, as applicable. BGCNIC serves 3,000 children ages 5–18 at more than 30 sites across northern Indiana through summer and before- and after-care programming. Its programming focuses on social and emotional learning, college and workforce readiness, and academic enrichment. The information presented describes the general nature and level of work expected and is not intended to be a comprehensive inventory of all duties, responsibilities, qualifications, or objectives for the position.

Requirements

Bachelor’s or associate degree in Accounting or a related field.
Strong attention to detail and commitment to accuracy.
Basic understanding of accounting principles, financial transactions, and expense documentation.
Proficiency with Microsoft Excel and other standard office applications.
Strong organizational, time management, and follow-up skills.
Ability to manage recurring tasks, meet deadlines, and maintain accurate records.
Ability to handle confidential information with discretion.
Strong written and verbal communication skills.
Self-motivated, competitive, creative, personable, and detail-oriented, with excellent written and verbal skills.
Solution-based thinking, positivity, and ability to execute.
Team player who is ethical, transparent in communication, and treats colleagues, Club members, and their families with respect.
Must be able to pass required background screens and drug screens at any time.

Nice To Haves

Previous experience in bookkeeping, accounts payable, accounting support, or a similar administrative finance role.
Experience with Sage Intacct.
Experience with BILL Spend & Expense and BILL Accounts Payable.
Experience with Paycor.
Familiarity with departmental or program-based accounting and grant-funded expenditures.
Experience working in a nonprofit organization or a multi-location environment.

Responsibilities

Process vendor invoices, credit card transactions, and other accounting transactions according to established procedures.
Review transactions for completeness, accuracy, cut-off, appropriate documentation, and required approvals before processing.
Code transactions to the correct general ledger account, location, program, and grant, when applicable.
Maintain organized and complete electronic financial records and supporting documentation.
Assist with account reconciliations and other routine accounting tasks as assigned.
Identify discrepancies, missing information, duplicate transactions, or unusual transactions and follow up with appropriate individuals to resolve them.
Assist with maintaining accurate vendor records and supporting timely payment processing.
Follow established accounting policies, approval workflows, and internal control procedures.
Maintain confidentiality of financial, employee, vendor, and organizational information.
Support audit preparation by maintaining accurate records and readily accessible supporting documentation.
Help identify opportunities to improve the accuracy, efficiency, and consistency of accounting processes.