Senior Clerk - County Clerk - Criminal Division

Denton County•Denton, TX

10d

About The Position

The Senior Clerk performs specialized administrative and clerical work for the assigned department, handling non-routine situations according to established procedures and guidelines. The role evaluates office procedures for efficient alternatives and coordinates activities with other county offices, departments, and elected officials. It involves considerable public contact, responding to inquiries, providing information, and processing complex paperwork. In the County Clerk’s Criminal Division, the Senior Clerk supervises deputy-level clerks, supports the County Clerk, assists the public with criminal case records, and processes payments, bonds, and legal paperwork. Regular and punctual attendance is required.

Requirements

High school diploma or GED and at least two years of experience in a related field, or an equivalent combination of education and related experience.
Completion of some college-level coursework is preferred.

Nice To Haves

Completion of some college-level coursework.

Responsibilities

Schedule meetings and appointments for office staff and prepare agendas and related memoranda.
Research and compile data for special projects or reports, meeting specified deadlines and objectives.
Create and maintain departmental files and records.
Prepare accurate and professional correspondence for office staff.
Receive, process, and distribute mail to the appropriate department or employee.
Respond to telephone and in-person inquiries according to department policies and procedures, screening calls when necessary.
Maintain office supply inventories in coordination with department supervisors and prepare necessary paperwork.
Supervise deputy-level clerks and provide clerical assistance on court days and during peak business times.
Provide executive assistance and support to the County Clerk, prioritize incoming information, and serve as a clearinghouse for correspondence.
Arrange and coordinate travel for elected officials and staff, including registration and coordination with the Auditor’s Office to ensure advance payment of conference and travel expenses.
Assist the public with background searches and provide copies of legal documents from criminal case files.
Calculate and post payments for fines and court costs; process and track cash bonds and checks; refund cash bond money after criminal cases are resolved; and maintain payment-tracking spreadsheets.
Coordinate and educate the public on the initial steps of local option elections.
Receive, review, and process legal paperwork, court motions and orders, and expunction orders from multiple sources.
Balance an assigned cash drawer and complete deposits as necessary.
Perform other related duties as required.
Maintain regular and punctual attendance.