Criminal Court Clerk

St. Johns County Clerk of the Circuit Court and County Comptroller

17h•Onsite

About The Position

The Criminal Court Clerk performs administrative and clerical duties for the Criminal Court Division. The role processes mail and court documents, maintains case files and confidential records, enters and indexes case information, and assists judges, attorneys, law enforcement officers, probation officers, and other members of the public. The clerk also supports court proceedings, including grand jury proceedings and trials. Work is assigned by the Criminal Court Supervisor under general instructions, and completed work is spot-checked for procedural compliance, accuracy, and propriety. The work is performed in an office and typically involves sitting at a desk or table, with intermittent standing or stooping and frequent lifting of light objects and occasional lifting of heavy objects.

Requirements

High school diploma or GED, supplemented by one year of recent and relevant experience.
Ability to read, write, and perform mathematical calculations at a level commonly associated with completion of a high school diploma or equivalent.
Ability to meet the public and address their needs courteously, tactfully, and professionally, including in impromptu situations.
Ability to communicate effectively orally and in writing and follow complex oral and written instructions.
Ability to establish and maintain effective working relationships with coworkers, governmental agencies, attorneys, judges and their assistants, businesses, and the public.
Ability to use a computer terminal to enter data quickly and accurately.
Knowledge of administrative and clerical procedures and systems, including word processing, managing files and records, transcription, designing forms, office procedures, equipment, and terminology.
Ability to learn and understand specialized information, including Florida statutes, rules of procedure, administrative orders, codes, policies, procedures, forms, and legal terms, and apply it accurately and efficiently.
Ability to handle confidential or sensitive data and comply with state and federal guidelines.
Ability to manage frequent interruptions and simultaneous detailed tasks while maintaining speed and accuracy.
Ability to work within time constraints and workload surges.

Nice To Haves

Knowledge and competency commonly associated with an associate’s degree in a course of study related to the occupational field.
Three to five years of experience in a Clerk’s office environment.

Responsibilities

Open, review, and process mail.
Prepare judgments, sentences, and court orders for case dispositions.
Prioritize work to ensure deadlines are met.
Index information in the case management system and scan and import images.
Create case files.
Send proposed orders to judges for signatures and process returned signed orders.
Assist judges’ office staff, attorneys, law enforcement officers, probation officers, and others with case information.
Maintain confidential files and records.
Attend grand jury proceedings.
Assist the court during trials, administer oaths to witnesses, jurors, and defendants, read verdicts, and poll jurors.
Answer telephone calls and greet visitors.
Perform other duties as assigned.