Court Clerk - Criminal Records

Circuit Court of Jackson County•Kansas City, MO

About The Position

The Court Clerk performs advanced work using an electronic filing system in a court within the Missouri State Court System. The role processes court cases and may require independent judgment and application of statutes, policies, and regulations, with minimal supervision. It involves frequent interaction with the public and providing exceptional customer service. Duties may include financial record keeping in an automated case management system and direct support for a circuit or associate circuit judge, with responsibilities within the division's jurisdiction. The clerk receives direct supervision from a principal court clerk, unit supervisor, court manager, chief court operations manager, judge, or appointing authority. The deputy court administrator of circuit court jury supervisor is the appointing authority. The position exercises no supervision.

Requirements

High school diploma or recognized equivalent and one year of varied administrative experience performing a wide range of technical office duties; equivalent combinations of relevant education and experience may be substituted year for year, provided a high school diploma or GED has been obtained.
Basic knowledge of court procedures and policies, legal documents, and laws and legal factors pertaining to the court.
Basic knowledge of court organization, functions, and scope of authority.
Ability to work independently and manage time effectively while handling a high-volume workload amid changing priorities and stress.
Ability to exercise sound judgment and make independent decisions in accordance with general policy and objectives.
Ability to maintain complex records and prepare reports from an automated system.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
Ability to work with minimal supervision and follow oral and written instructions.
Strong time-management and organization skills, with attention to detail.
Selected candidates are subject to background screening; additional checks may apply depending on the position and its responsibilities.

Responsibilities

Receive and initiate electronic case files and perform case processing.
Review and process judgments and grand jury indictments; prepare warrants and summonses; schedule hearings; and enter data into an automated case management system.
Review legal documents for required filing information, determine the necessary processing, and take action in accordance with court rules.
Receive monies, perform accounting duties, and complete end-of-day cashier session closeout.
Provide information and customer assistance in person, by telephone, email, or other means without giving legal advice.
Prepare court orders, calendars, hearing notices, appearance documents, and reports; coordinate document flow for court assignments; and queue electronically filed proceedings for processing.
Contact attorneys and court personnel to resolve technical discrepancies with court filings.
Assist with on-the-job training for new staff.
Enter orders, court dates, pleadings, and other court matters.
Create and process copies of official legal documents.
Interact with the public in a timely and courteous manner.
Perform other duties as required.