Legal Assistant I - Criminal Division

Snohomish County•Snohomish County, WA

9h•Onsite

About The Position

The Snohomish County Prosecuting Attorney's Office is responsible for prosecuting adult and juvenile felony cases referred by county law enforcement agencies, as well as misdemeanor and gross misdemeanor cases referred by the county sheriff, the State Patrol, state agencies, and some cities. The Legal Assistant I performs a variety of legal secretarial duties in the Criminal Division, including preparing and processing legal documents, maintaining files, supporting case management, coordinating court events, and assisting with discovery materials. The work is performed in an office environment and may involve cases containing violent or sexual subject matter. Employees receive general supervision from a supervisor and/or an assigned administrative superior. Assignments generally indicate the work to be done, expected quantity, and deadlines. Employees handle recurring assignments on their own initiative and receive additional instructions for new or unusual assignments. Work may be reviewed for accuracy and timely completion and is evaluated through conferences, periodic reviews, and written evaluations.

Requirements

At least one year of legal secretarial experience, completion of an accredited legal secretarial or related program, or an equivalent combination of training and/or experience that provides the required knowledge and abilities.
Must pass job-related tests.
Must type at least 60 words per minute.
A valid Washington State driver's license may be required for employment.
Knowledge of legal terminology, legal document formats, and rules of civil and/or criminal procedure.
Knowledge of standard office practices, procedures, and commonly used equipment.
Knowledge of proper English, spelling, grammar, punctuation, and word usage.
Ability to accurately and promptly manage a high volume of work and prepare and process all types of legal documents.
Ability to maintain the office's and county's ethical and professional standards and strict confidentiality regarding information obtained during employment.
Ability to produce work meeting professional standards for quality, neatness, accuracy, and promptness.
Ability to deal tactfully and courteously with attorneys, judges, and the general public; communicate effectively and courteously; and interact with distraught or difficult individuals.
Ability to maintain records, prepare required documents and reports, operate standard office equipment, and set up and maintain office files.
Ability to work calmly under pressure, meet deadlines, and cope with interruptions.

Responsibilities

Prepare and type legal documents and correspondence, process documents to meet legal requirements and deadlines, file documents with state, federal, and appellate courts, commissions, and boards, and forward documents to other agencies or parties as necessary.
Set up and maintain legal files and filing systems, and file and retrieve information and materials.
Collect, open, sort, and distribute mail; stuff envelopes and address outgoing mail.
Enter data in the case management system, proof and correct entries, and retrieve information from the system or hard-copy files.
Locate, review, and retrieve information from various software systems.
Receive and direct incoming calls and visitors, determine their needs, answer questions, direct them to the proper area, furnish documents as appropriate, and place calls for attorneys to obtain requested information.
Schedule appointments, meetings, and conference rooms, and make travel arrangements as necessary.
Schedule court hearings, depositions, and trials, and ensure associated files are available and complete.
Close, scan, and archive files; purge obsolete or incorrect information; and perform special projects as directed.
Assist with collecting, documenting, and tracking discovery documents and digital media.
Collect and compile data and prepare reports and time sheets as necessary.
May perform all duties of subordinate-level employees and perform related duties as required.