Legal Specialist- Criminal Division

City of Peoria, Arizona•Peoria, AZ

About The Position

The Legal Specialist provides general legal and clerical support to the City Attorney’s Criminal Division. The role performs office and case-support functions, including creating and maintaining files and databases, researching and updating records, ordering supplies, assisting visitors and callers, maintaining budgets and petty cash, and supporting attorneys. The position also duplicates audio and video recordings, maintains calendars, updates website records, obtains police reports and evidence, and handles classified information and documents. This assignment provides the Criminal Division’s first level of essential clerical support and data entry. Duties include obtaining records, creating cases, processing budget items, arranging training and travel, setting up meetings, handling incoming calls and visitors, drafting and filing correspondence and court documents, and timekeeping. The Legal Specialist tracks criminal case progress in a database, reports workload status to supervisors and supported attorneys, and may enter data to track the status and disposition of case-record files. Other general clerical and support duties may be assigned.

Requirements

High school graduation or equivalency.
Up to one year of experience.
Ability to use computer systems to retrieve, compile, organize, review, summarize, redact, duplicate, and distribute digital records accurately.
Ability to handle sensitive or confidential information with discretion and maintain the accuracy and integrity of records.
Strong organizational skills and ability to manage multiple tasks while meeting deadlines.

Nice To Haves

One to three years of experience in a responsible clerical or entry-level legal-support role comparable to a Legal Specialist.
Coursework in a certificate or associate-degree program in legal studies, paralegal studies, or clerical support.

Responsibilities

Create and maintain office files and databases.
Order and maintain supplies.
Research and update files and records.
Answer telephones and the office door, assist with questions, and route inquiries to appropriate personnel.
Maintain budgets and handle petty cash.
Provide support to attorneys.
Duplicate audio and video recordings.
Maintain calendars and update website records.
Obtain reports and evidence from police departments.
Handle classified information and documents.
Obtain records and create cases for the Criminal Division.
Process budget items and arrange training, travel, and meetings.
Draft and file correspondence and court documents.
Perform timekeeping and other clerical and data-entry tasks.
Track criminal case progress in a database and report the status of assigned prosecution-support work to supervisors and supported attorneys.
Assist with data entry to track the status and disposition of case-record files.
Compose email communications, set appointments, greet office visitors, and perform other assigned support duties.