Legal Specialist- Criminal Division
About The Position
The purpose of a Legal Specialist is to perform general legal and clerical support duties. This is accomplished by creating and maintaining office files and databases, ordering and maintaining supplies, researching and updating files, answering the phones and door, assisting with questions and routing them to appropriate personnel, maintaining budgets, handling petty cash, and providing support to attorneys. Other duties include duplicating audio and video recordings, maintaining calendars, updating website records, obtaining reports and evidence from police departments, and maintaining classified information and documents. This position assignment provides the first level of essential clerical support and data entry for the Criminal Division. The position handles a wide variety of functions within the office, including obtaining records, creating cases, handling budget items, ordering supplies, making training and travel arrangements, setting up meetings, handling incoming phone calls and visitors, drafting, filing correspondence and court documents, and timekeeping. The duty assignment includes specific tasks such as tracking the progress of criminal cases in a database, reporting the status of the assigned prosecution support workload to supervisors and supported attorneys, and performing a variety of clerical and data entry tasks. This duty assignment may also assist with some data entry to assist with tracking the status and disposition of case record files. This position may also perform a broad range of other general clerical and support duties as assigned, including reading and composing email communications, setting appointments, answering telephone calls, greeting office visitors, or other support duties as assigned.
Requirements
- High school graduation or equivalency
- Up to one (1) year experience
- One to three years of experience in a responsible clerical or entry-level legal support role comparable to a Legal Specialist.
- Proficiency in using computer systems to retrieve, compile, organize, review, summarize, redact, duplicate, and distribute digital records. with a high level of accuracy and attention to detail.
- Ability to handle sensitive or confidential information with discretion and maintain the accuracy and integrity of records.
- Strong organizational skills and the ability to manage multiple tasks while meeting deadlines.
Nice To Haves
- Completion of coursework in a certificate or associate degree program in legal studies, paralegal studies, or clerical support is preferred.
Responsibilities
- Creating and maintaining office files and databases
- Ordering and maintaining supplies
- Researching and updating files
- Answering the phones and door
- Assisting with questions and routing them to appropriate personnel
- Maintaining budgets
- Handling petty cash
- Providing support to attorneys
- Duplicating audio and video recordings
- Maintaining calendars
- Updating website records
- Obtaining reports and evidence from police departments
- Maintaining classified information and documents
- Tracking the progress of criminal cases in a database
- Reporting the status of the assigned prosecution support workload to supervisors and supported attorneys
- Performing a variety of clerical and data entry tasks
- Assisting with data entry to track the status and disposition of case record files
- Reading and composing email communications
- Setting appointments
- Answering telephone calls
- Greeting office visitors
Benefits
- Click here to view benefits offered.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
