Coordinator Jobs

About The Position

Requirements

• Bachelor’s degree in Human Resources Management, Business Accounting/Finance, or a related discipline, with four years of payroll, accounting, financial-management, or related experience; or an equivalent combination of education, training, and experience.
• Ability to obtain a professional certification in Human Resources or payroll, such as SHRM, PHR, PSHRA, CPP, CCP, or similar, within 24 months of hire.
• Valid driver’s license.
• Knowledge of governmental accounting, bookkeeping, payroll and HR software, payroll regulations, tax and labor laws, personnel policies, garnishment procedures, and payroll accounting practices.
• Knowledge of HRIS, payroll software, and Microsoft Office applications, particularly Excel.
• Effective communication and interpersonal skills, including the ability to communicate with supervisors and staff.
• Strong attention to detail and accuracy; excellent organizational and time-management skills; and strong problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Ability to use independent judgment, perform mathematical calculations, and compile, organize, prepare, and maintain records and reports.
• Ability to use computer applications and database-management software, plan and prioritize work, and understand and apply office regulations and procedures.
• Ability to use standard office equipment, including computers, copiers, and printers.
• Regular and predictable attendance; ability to work cooperatively with others.
• Ability to work Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional nights and weekends and work on religious holidays may be required.
• Ability to attend work during emergencies, including inclement weather, utility failure, fire, forced evacuation, or other emergencies as determined by the Manager.

Nice To Haves

• Experience with Judicial and Teachers’ Retirement Systems, including related payroll processing and retirement-benefit requirements.

Responsibilities

• Process biweekly, monthly, and retiree payrolls accurately and on time.
• Collect, verify, and enter employee work hours, leave, deductions, additions, and other payroll data; review and audit time entries.
• Calculate and process salaries, wages, overtime, premium and retroactive pay, overpayments, special adjustments, corrections, and other compensation.
• Work with HRIS developers, FIS developers, and IT staff to maintain payroll-system integrity and functionality.
• Develop expertise in payroll software and assist with its configuration, maintenance, testing, updates, and improvements, including system codes, controls, and user permissions.
• Document and communicate system changes, and assist in establishing payroll-system goals and priorities.
• Perform the Compensation and Payroll Administrator’s payroll duties in their absence.
• Provide staff support to departments by interpreting payroll-related laws, rules, regulations, and policies and recommending policy or procedural changes.
• Maintain current knowledge of applicable state and federal laws and ensure assigned policies and procedures are current and compliant.
• Set up new supervisors with appropriate payroll-software permissions.
• Administer tax withholding, benefits deductions, retirement contributions, and other payroll deductions.
• Prepare and balance monthly, quarterly, and annual reports, including W-2s and federal, state, and other payroll reports, and submit them to appropriate agencies.
• Calculate and respond to garnishment, levy, and child-support deduction requests, and serve employee levies.
• Generate and distribute payroll reports for internal departments and external agencies.
• Generate Corebridge retirement import files for the payroll software.
• Maintain employee payroll records, including personal information, tax status, and direct-deposit details.
• Monitor employees on administrative leave, suspension, or military leave to ensure accurate time entry.
• Respond to employee questions about payroll, deductions, and tax withholding; investigate and resolve discrepancies and errors.
• Collaborate with HR and ACCGov departments to address payroll concerns and implement corrective actions.
• Communicate payroll policies and procedures to employees and promote understanding and compliance.
• Coordinate and conduct periodic training on time reporting in Munis ESS, payroll procedures, and related policies; keep training materials updated.
• Manage calendar meetings for biweekly payroll calls.
• Audit departments’ payroll procedures and employee-work-time documentation and recommend improvements.
• Suggest and implement improvements to payroll processes to increase efficiency and accuracy.