Catering Coordinator

Royal Oaks Country Club Houston•Houston, TX

22h

About The Position

The Catering & Events Coordinator helps create memorable experiences for Club Members and their guests. Working closely with the Catering & Events Director, the Coordinator plans and coordinates events ranging from Member gatherings and meetings to weddings and large social celebrations, ensuring service reflects the Club’s standards of hospitality and excellence. The role combines office responsibilities with hands-on event preparation and execution throughout the Club, and also supports Member social activities and related business development and financial administration.

Requirements

Demonstrate professionalism, discretion, honesty, and integrity, and maintain the confidentiality of Club and Member information.
Build positive relationships with a warm, outgoing, courteous, and service-oriented approach.
Communicate clearly and professionally, verbally and in writing, with Members, guests, vendors, and team members.
Manage multiple priorities effectively while maintaining accuracy and attention to detail.
Remain composed, adaptable, and professional in a fast-paced environment.
Maintain a polished appearance, professional telephone etiquette, proper grammar, and clear, legible handwriting.
Type at least 40 words per minute.
Demonstrate a collaborative attitude and commitment to treating others with kindness and respect.
Be comfortable using Microsoft Office, event management systems, point-of-sale software, and basic graphic design programs.
Have strong communication and interpersonal skills, sound judgment, attention to detail, and the ability to work collaboratively.
Be available for a generally Tuesday-through-Saturday schedule, with evenings, holidays, and occasional Sundays or Mondays as required.
Meet the stated physical requirements, including standing, walking, and other movement as needed for periods of up to eight hours; handling objects and equipment; communicating effectively; moving throughout Club facilities; and pushing, pulling, or lifting up to 30 pounds.

Nice To Haves

Knowledge of food and beverage service.
Previous experience in catering, event planning, hospitality, or sales, particularly in a private country club or upscale hospitality environment.
A college degree in hospitality management, catering sales, or a related field.
A passion for hospitality and creating exceptional experiences for Members and their guests.

Responsibilities

Build relationships with Members and prospective clients, showcase Club facilities, and promote catering and event services.
Plan and coordinate events with Members and clients, including luncheons, meetings, weddings, dinners, children’s parties, and social celebrations.
Collaborate with the Catering & Events Director and Executive Chef to develop menus, establish pricing, and customize event details.
Coordinate menus, place cards, signage, decorations, entertainment, vendors, deliveries, and special requests.
Prepare and distribute accurate Banquet Event Orders covering menus, beverages, timelines, room setups, audiovisual needs, and other event requirements.
Create room diagrams and coordinate event setups.
Oversee event preparations, attend events as needed, and work with Club staff to ensure smooth execution and guest service.
Maintain records of past and prospective events, follow up with potential clients, and identify opportunities for future business.
Assist with budget tracking, financial reporting, sales forecasts, event billing, and payment collection in collaboration with the Catering & Events Director.
Help plan and promote Club social activities.
Support special projects and perform other duties as assigned by the Catering & Events Director or Assistant General Manager.