Assistant Manager Jobs

About The Position

Requirements

• Bachelor's degree
• Administration And Office Support (2 Years)
• Microsoft Office
• Salesforce Reports

Nice To Haves

• Three years of administrative support experience.
• Proven experience as an office manager or in a similar role.
• Excellent communication and ability to communicate with a broad and diverse range of people.
• Cross-Cultural Teams
• Data Accuracy
• Deadline Management
• Detail-Oriented
• Effective Written Communication
• Higher Education Management
• Interpersonal Communication
• Multitasking
• Oral Communications
• Organizing
• Qualtrics

Responsibilities

• Provide executive support to the Senior Advisor, “In St. Louis, For St. Louis” Initiative by scheduling meetings, taking phone messages and handling those deemed appropriate, entering data in Salesforce and other university databases, preparing Expense Report forms, submitting sponsorship invoices, and coordinating meetings, events and programs hosted by the Senior Advisor, “In St. Louis, For St. Louis” Initiative including preparing printed materials such as name tags and ordering breakfast or lunch.
• Serve as office manager by answering phones and greeting visitors; responding to inquiries and providing information using established guidelines or referring to appropriate individuals and monitoring, maintaining, and ordering/stocking office, toner, paper, and miscellaneous supplies as needed.
• Oversee booking and scheduling of office workstations, huddle spaces, and classrooms through the calendar management system and provide orientation to new groups to book and schedule office spaces.
• Track space utilization and provide monthly reports on office use.
• Type correspondence and forms; scan and fax documents, make copies, maintain files (electronic and hard).
• Receive, sort and distribute mail.
• Perform other duties as assigned by Senior Advisor, “In St. Louis, For St. Louis” Initiative

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition coverage for employee and family.
• 403(b) Retirement Savings Plan with university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!