Administrative Manager Jobs

About The Position

Requirements

• At least one full year (52 weeks) of specialized experience in or directly related to the position.
• Experience overseeing organizational change management initiatives, including workforce analysis, organizational design, change management strategy, communications, risk analysis, and cost/benefit analysis.
• Experience performing unstructured analysis and evaluations, including developing written analyses, briefings, reports, communications, and decision-making support for senior executives.
• Knowledge of government acquisitions associated with real property operations, procurement of building services, equipment and supplies, construction, and leasing.
• Knowledge of contracting strategies, methods, and operations; contracting officer and contracting officer representative roles and responsibilities; training and certification requirements; and federal acquisition regulations and guidelines.

Nice To Haves

• 10 or more years of facilities management experience working in buildings, programming, and leading high-performing teams.
• 5 or more years of experience managing real property operations.
• Direct federal or private-sector acquisitions experience.
• Knowledge and understanding of building technology and related systems used to operate complicated real property assets.
• 5 or more years of experience in project management, design, and construction industries.
• 5 or more years developing and delivering high-level briefings to stakeholders, including executives, internal stakeholders, and government officials.
• Exceptional decorum and team skills to advance complicated topics and projects.

Responsibilities

• Oversee a multidisciplinary team of staff and contractors developing plans and solutions related to the Judiciary’s pursuit of real property authority and legislative authorities or policies for managing Judiciary-occupied real property assets.
• Plan, organize, and lead working groups and small teams, including developing plans and schedules, coordinating meetings, preparing agendas, and supporting communications.
• Lead the analysis and development of reports for leaders and stakeholders.
• Identify, develop, and oversee contract services needed to support planning activities.
• Analyze organizational structures and develop options for improving and implementing real property functions within the Judiciary.
• Research and evaluate efficient, effective organizational models used by comparable public and private organizations.
• Recommend a workforce reporting structure for executing authorities within the Judiciary’s organizational structure.
• Develop workforce plans to improve real property operations, including implementing new real property authorities authorized by Congress.
• Oversee workload analysis to determine staffing needs during implementation and transition planning.
• Develop organizational diagrams, charts, and written analyses to support communications and decision-making.
• Identify staffing and contract support needs for implementing real property operations, including support from other Judiciary organizations.
• Identify new business processes and required modifications to existing processes and standard operating procedures for Judiciary real property operations.
• Conduct gap analyses to identify new or modified information technology systems and applications needed to implement real property business processes.
• Evaluate the efficiency, effectiveness, and implementation costs of best-in-class processes in government and the private sector and recommend processes for Judiciary adoption.
• Develop multiyear budget estimates for real property operations based on transition options, avoiding disruption to court units and other building tenants and mitigating risks.
• Develop budget spreadsheets, charts, and written analyses to support communications and decision-making.
• Draft transition plan options for transferring jurisdiction, custody, and control of government-owned buildings and leases from the General Services Administration to the Judiciary.

Benefits

• Comprehensive federal employee benefits package; employees and their families have access to a range of benefits. Specific benefits depend on the type of position and should be confirmed with the hiring agency.