Administrative Manager - Quincy, IL

Archer Daniels Midland • Quincy, IL

9d • Onsite

About The Position

The Administrative Manager oversees and coordinates high-level administrative functions that support efficient plant operations and organizational effectiveness. The role tracks and reports key performance indicators, coordinates the schedule and cadence of communication and informational meetings, maintains administrative processes, and provides strategic administrative support to plant leadership and personnel. This position reports to the Complex Manager.

The role also supports recruitment and onboarding, manages office and operational resource inventories, maintains document control and record retention practices, and identifies opportunities to improve administrative processes, reporting, communication, and overall plant effectiveness. The successful candidate is expected to actively support and participate in the plant’s safety and environmental programs. ADM requires successful completion of a background check.

Requirements

• High school diploma or equivalent required.
• Strong organizational skills, attention to detail, and a high level of accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams, and basic office equipment.
• Problem-solving skills and ability to handle multiple tasks simultaneously.
• Ability to work independently and in a team setting.
• Ability to prioritize tasks efficiently and meet deadlines.
• Strong documentation skills and ability to maintain strict confidentiality.
• Reliability, ethical conduct, and professionalism.
• Successful completion of a background check.

Nice To Haves

• A degree in business administration, office management, or a related field is preferred.

Responsibilities

• Serve as a trusted administrative partner to plant leadership by anticipating needs, coordinating priorities, and supporting operational planning.
• Track key decisions, commitments, and follow-up actions from plant meetings to promote timely execution and accountability.
• Establish standardized administrative procedures, monitor their effectiveness, and implement improvements that strengthen consistency, efficiency, and compliance across the plant.
• Compile, analyze, and distribute reports related to key operational metrics to support decision-making and performance monitoring.
• Respond to colleagues’ administrative inquiries concerning policies, benefits, attendance, and other general administrative matters.
• Partner with Talent Acquisition and plant leadership to coordinate recruitment activities, including interview scheduling and participation as needed.
• Coordinate onboarding so new colleagues complete required documentation, receive necessary resources, and are prepared for their transition into the organization.
• Establish and maintain a consistent cadence for plant communications and informational meetings, coordinating schedules, agendas, materials, and follow-up actions.
• Develop, maintain, and monitor administrative processes, including layered audits related to recognition, qualifications, and other applicable programs, ensuring timely completion.
• Oversee procurement, organization, and inventory of office supplies, project materials, uniforms, and other resources supporting plant operations.
• Maintain effective document control and record retention practices to keep information accurate, accessible, and properly maintained.
• Provide high-level administrative support to plant leadership and operations management, including document preparation, project tracking, meeting support, and other administrative activities.
• Identify opportunities to streamline administrative processes, improve reporting accuracy, strengthen communication, and enhance plant and organizational effectiveness.
• Actively support and participate in the plant’s safety and environmental programs.

Benefits

• Competitive pay.
• Medical and prescription coverage, dental and vision insurance, and access to an on-site wellness center or gym reimbursement, as applicable.
• Flexible spending accounts and a health savings account.
• 401(k) with matching contributions and a cash balance plan.
• Discounted employee stock purchasing program.
• Life insurance, disability coverage, workers’ compensation, legal assistance, and identity theft protection.
• Employee Assistance Program, Employee Resource Groups, and Colleague Giving Programs.
• Paid time off, including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, including LinkedIn Learning, language training, and mentoring programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED