Administrative Manager - Quincy, IL

VetJobs•Quincy, IL

7d•$65,700 - $120,000•Onsite

About The Position

The Administrative Manager oversees and coordinates high-level administrative functions that support efficient plant operations and organizational effectiveness. The role tracks and reports key performance indicators, coordinates communication and informational meetings, maintains administrative processes, and provides strategic administrative support to plant leadership and personnel. The position reports to the Complex Manager. The manager serves as an administrative partner and resource to plant leadership and colleagues, supports operational planning, recruitment and onboarding, and maintains meeting, reporting, document control, and record-retention processes. The role also coordinates supplies and other resources, monitors administrative programs, and identifies opportunities to improve process efficiency, reporting accuracy, communication, and overall plant effectiveness. The position is expected to actively support and participate in plant safety and environmental programs. A background check is required.

Requirements

High school diploma or equivalent.
Strong organizational skills, attention to detail, and a high level of accuracy.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams, and familiarity with basic office equipment.
Problem-solving skills and ability to handle multiple tasks simultaneously.
Ability to work independently and as part of a team.
Ability to prioritize tasks efficiently and meet deadlines.
Strong documentation skills and ability to maintain strict confidentiality.
Reliability, ethics, and professionalism.
Successful completion of a background check.

Nice To Haves

Degree in business administration, office management, or a related field.

Responsibilities

Serve as an administrative partner to plant leadership, anticipating needs, coordinating priorities, and supporting operational planning.
Track decisions, commitments, and follow-up actions from plant meetings to promote timely execution and accountability.
Establish standardized administrative procedures, monitor their effectiveness, and implement improvements that strengthen consistency, efficiency, and compliance.
Compile, analyze, and distribute reports on operational metrics to support decision-making and performance monitoring.
Respond to colleagues’ administrative inquiries concerning policies, benefits, attendance, and other general administrative matters.
Partner with Talent Acquisition and plant leadership to coordinate recruitment activities, including interview scheduling and participating in interviews as needed.
Coordinate onboarding, ensuring new colleagues complete required documentation, receive necessary resources, and are prepared for their transition into the organization.
Establish and maintain a cadence for plant communications and informational meetings, coordinating schedules, agendas, materials, and follow-up actions.
Develop, maintain, and monitor administrative processes, including layered audits related to recognition, qualifications, and other applicable programs, ensuring timely completion.
Oversee procurement, organization, and inventory of office supplies, project materials, uniforms, and other resources.
Maintain document control and record-retention practices to ensure information is accurate, accessible, and properly maintained.
Provide administrative support to plant leadership and operations management, including document preparation, project tracking, and meeting support.
Identify opportunities to streamline administrative processes, improve reporting accuracy, strengthen communication, and enhance plant and organizational effectiveness.
Actively support and participate in the plant’s safety and environmental programs.