Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma or GED.
• At least 2 years of administrative or office support experience.
• Proficiency with Microsoft Outlook, Word, and Excel, and ability to learn company HR, accounting, and document-management systems.
• Strong organizational skills, attention to detail, accurate data entry, and ability to manage multiple priorities and meet deadlines.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Effective verbal and written communication skills and professional interactions with residents, responsible parties, team members, vendors, and community leadership.
• Ability to perform the essential functions of the position with or without reasonable accommodation.

Nice To Haves

• Experience with HR paperwork, billing, accounts payable, or confidential recordkeeping.

Responsibilities

• Prepare onboarding materials, collect required paperwork, check documents for completeness, and route information to the appropriate leader or HR representative.
• Coordinate new-hire orientation schedules, materials, and logistics.
• Maintain organized, accurate, and confidential personnel files and other HR records.
• Scan, upload, and securely transmit personnel records to the Regional HRBP and other authorized parties.
• Track licenses, certifications, training records, and documentation deadlines; send reminders and report missing or expiring items.
• Distribute approved team-member communications, forms, and notices and track requested acknowledgments.
• Route questions about benefits, leave, pay, employee relations, or policy interpretation to the appropriate leader or HR representative.
• Assist with scanning resident checks or coordinating their mailing to the home office for processing.
• Upload, organize, and maintain required financial documentation in the Community Finance Hub.
• Serve as the primary on-site contact for the Revenue Services Specialist, facilitating communication, coordinating requests, and following up on business-office needs.
• Provide backup assistance with long-term-care billing submissions and resubmissions, ensuring documentation is complete and submitted by deadlines.
• Assist with timely distribution of monthly payer statements and collection letters, coordinating with the RSS and ensuring accurate, confidential delivery.
• Sell meal tickets, accurately record transactions, and process payment by personal check or authorized payroll deduction.
• Oversee the community purchasing card, including receipt collection and report submission.
• Prepare, copy, scan, file, and distribute correspondence, forms, reports, and other administrative materials.
• Maintain electronic and paper filing systems so authorized users can promptly locate current, complete records.
• Enter and update information in approved systems, spreadsheets, and tracking logs; check entries for accuracy and completeness.
• Monitor office-supply inventory, submit orders under approved procedures and spending limits, check deliveries, and organize supplies.
• Coordinate outgoing mail, shipping, document deliveries, and administrative correspondence routing.
• Assist with scheduling administrative meetings, preparing materials, and tracking assigned follow-up items.
• Assist the Executive Director with resident and family inquiries and follow-up.
• Coordinate service requests for office equipment.
• Protect confidential resident, applicant, team-member, and financial information using secure storage and transmission methods, and promptly report misplaced records or suspected unauthorized access.
• Perform other duties as assigned.

Benefits

• 401(k)
• Benefits packages for full-time and part-time employees
• Training and development
• Career laddering
• Work-life balance
• Flexible scheduling