Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma (or equivalent)
• 5+ years of relevant work experience.

Nice To Haves

• Ability to analyze and improve operating practices to increase efficiency
• Strong attention to detail and ability to thrive in a fast-paced office environment
• Excellent written and verbal communication skills
• Superior organizational skills with a strong commitment to meeting deadlines
• Ability to maintain confidentiality and exercise sound judgment
• Strong interpersonal skills and ability to work effectively with internal teams and external stakeholders

Responsibilities

• Perform a variety of routine and non-routine administrative, clerical, data collection, and report preparation tasks in accordance with established procedures
• Gather statistics and general data, review and compile information into established reports for internal and external use
• Develop new reports or revise existing reports in spreadsheet, graphical, or narrative formats as directed
• Verify data accuracy, including matching supplier invoices against file copies and supporting documentation
• Review and verify employee time reports for accuracy of hours worked and Job/WBS charges, following up on corrections as needed
• Maintain employee directory information, resumes, and paid time off tracking schedules
• Prepare and distribute correspondence and reports not requiring supervisor review
• Answer and direct telephone calls, take and relay messages, and manage incoming and outgoing mail
• Maintain equipment records and service logs, and initiate service requests as necessary
• Support overhead budget data collection and prepare recurring reports and preliminary reconciliations
• Coordinate physical space requirements, including requests for PCs, telephones, and directory updates
• Assist in tracking performance appraisal timelines and preparing documentation related to personnel actions
• Prepare occupancy and staffing reports by project, as directed
• Provide general administrative support and perform other responsibilities associated with the position as appropriate

Benefits

• medical
• dental
• vision
• paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• life insurance
• flexible work schedules
• holidays