Administrative Assistant
1-800 WATER DAMAGE of Newtown•Northampton Township, PA
•$40,000 - $60,000
About The Position
1-800 WATER DAMAGE is a property restoration company serving home and business owners nationwide. The Administrative Assistant supports daily operations and teams across the organization. The role involves front-desk and phone coverage, calendar and meeting coordination, maintaining records and supplies, and providing administrative assistance to Mitigation, Construction, and Administrative teams. The ideal candidate is organized, proactive, detail-oriented, communicates effectively, and works well in a fast-paced environment.
Requirements
- 2–5 years of experience as a receptionist and/or in administrative support.
- Ability to write and compile reports and correspondence.
- Experience with Outlook, Excel, Word, and PowerPoint.
- High school diploma or GED required.
- Valid driver’s license and a safe driving record.
- Ability to exercise good judgment, understand and carry out written and oral instructions, and solve problems effectively.
Nice To Haves
- Associate degree preferred.
- Previous experience in the construction and marketing industries is helpful.
Responsibilities
- Answer and transfer phone calls to different departments.
- Manage and approve calendar requests for conference room meetings.
- Assist Mitigation, Construction, and Administrative teams with document scanning.
- Maintain the front desk, including scanning, files, paperwork, and outgoing mail.
- Order office supplies weekly and maintain inventory.
- Assist with ordering uniforms and maintaining uniform inventory.
- Assist with taking new losses via phone.
- Provide additional administrative support to all departments and employees as needed.
- Provide administrative support, including scheduling, correspondence, and filing.
- Manage calendars, coordinate meetings, and arrange travel.
- Answer phones, greet visitors, and handle inquiries professionally.
- Maintain accurate and confidential digital and physical records.
- Assist with data entry, report preparation, and meeting logistics.
- Support team projects and perform other duties as assigned.
Benefits
- Health insurance
- Paid time off (PTO)
- Competitive salary
- Opportunity for advancement
- Paid holidays
- Paid training
- Growth and career advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
