Administrative Assistant

Voyager Technologies, Inc. • San Diego, CA

3d • $28 - $34 • Onsite

About The Position

The Administrative Assistant is a fully onsite, business-wide support role reporting directly to the General Manager. The position provides administrative, front desk, facilities, onboarding, event, and document-support services across the organization to help employees, visitors, and business functions operate smoothly. The role is nonexempt and hourly, with occasional overtime potentially required and no travel required.

The position supports general administrative operations, visitor access and front-desk coverage, facilities and office readiness, HR and onboarding activities, quality-assurance document management, employee events, and other business needs assigned by the General Manager. Candidates must be U.S. citizens and able to obtain and maintain the required U.S. Government security clearance and access eligibility.

The stated California pay range is $28–$34 per hour, equivalent to approximately $58,240–$70,720 annually based on a 40-hour workweek. Voyager describes a competitive total compensation package with flexible time off, medical, dental and vision coverage, gym membership options, a 401(k) plan with company matching, wellness programs, and additional voluntary benefits and employee support resources.

Requirements

• High school diploma or equivalent.
• At least two years of administrative, office, reception, or coordinator experience.
• Strong organization, attention to detail, and follow-through.
• Professional written and verbal communication skills.
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office 365.
• Ability to work fully onsite and interact professionally with employees, visitors, and business partners.
• Must be a U.S. citizen and able to obtain and maintain a U.S. Government security clearance at the level required for the position and applicable government contract; appropriate access eligibility and a need-to-know are also required.

Nice To Haves

• Three or more years of relevant administrative, office, reception, or coordinator experience.
• Experience supporting a general manager, leadership team, or multiple departments.
• Experience with visitor management or front-desk operations.
• Experience supporting employee onboarding or HR administration.
• Experience maintaining controlled documents, records, or quality-system documentation.
• Experience with purchasing, inventory, facilities, or vendor coordination.
• Experience in aerospace, defense, manufacturing, engineering, or another regulated environment.
• Familiarity with ERP, HRIS, document-control, or visitor-management systems.

Responsibilities

• Answer and transfer incoming phone calls; sort, distribute, and send mail.
• Support maintenance of the company calendar and coordinate conference room schedules to help prevent double bookings.
• Coordinate All Hands events, including venue, seating, and audiovisual setup.
• Coordinate customer visits, including meals and refreshments as authorized.
• Coordinate Principal Staff meetings and events for the General Manager.
• Coordinate with departments on administrative needs and assist employees as requested.
• Use AI tools, where appropriate, to create and update tracking tools and spreadsheets.
• Manage front desk coverage and visitor access in coordination with Security; verify visitor identification, host visitors, and track facility visits.
• Maintain facility security and badging systems as assigned.
• Monitor the readiness of lobby, conference rooms, kitchen, and lunchroom areas, including supplies and coordination with janitorial service as needed.
• Stock lunchrooms and help maintain an orderly workplace; maintain office-supply and equipment inventory, including cabinet upkeep; purchase and order office supplies and equipment.
• Make travel arrangements as requested.
• Support the HR Business Partner and new-hire onboarding activities.
• Coordinate with HR recruiters and outside agencies to schedule interviews.
• Help facilitate mandatory government-compliance training and complete and file government surveys and census reports.
• Administer the document management platform and maintain and organize documents and records according to established practices.
• Send and file Non-Disclosure Agreements and related records.
• Order lunches and dinners for customer meetings, organize lunch-and-learn sessions, coordinate holiday and work-anniversary recognition, and plan and organize special events.
• Provide additional administrative support as assigned by the General Manager.

Benefits

• Flexible Time Off (FTO).
• Medical, dental, and vision coverage for employees and their families; the company covers a significant portion of premiums, and many benefits are paid at 100% for employees.
• Flexible, affordable gym memberships with access to more than 12,700 locations nationwide and free on-demand workout videos before enrollment.
• 401(k) retirement plan with a 50% company match on contributions up to 8%.
• Company wellness programs supporting physical and mental well-being.
• Additional voluntary benefits and employee support resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED