Administrative Assistant- Georgia Clinical & Translational Science Alliance

Emory University • Atlanta, GA

3d • Onsite

About The Position

The Administrative Assistant provides administrative support for general management, a research environment, or a specific program. The role helps ensure office activities comply with Emory policies and procedures and supports management through correspondence, calendar coordination, meeting and event logistics, document preparation, records and invoice processing, and travel planning. The position may also support budgets and grants, maintain and analyze data, organize files, oversee office supplies, and direct support staff or students. Tasks are generally performed in person at an Emory University location; remote-work days may be granted at the department’s discretion, and Emory may change remote-work status with notice.

Requirements

• Bachelor’s degree, or a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
• Experience with collaboration tools such as OneDrive, Zoom, Teams, or others.

Responsibilities

• Provide administrative support for general management, a research environment, or a specific program.
• Ensure office activities comply with Emory policies and procedures.
• Respond to incoming telephone calls.
• Maintain calendars and prioritize management meeting requests.
• Review incoming correspondence, identify items of special interest to management, handle routine correspondence, and prepare appropriate responses.
• Complete forms, grant applications, and correspondence associated with programs, as needed.
• Prepare charts and graphs for reports and presentations.
• Create and edit scientific, programmatic, or other reports associated with the department’s primary business.
• Schedule meetings and handle logistics and materials for meetings and special events.
• Initiate, process, and maintain records and invoices.
• Keep management apprised of account status, identify cost-effective solutions, and potentially authorize expenditures.
• Monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements, as needed.
• Plan and coordinate travel arrangements.
• Maintain databases and spreadsheets; potentially analyze data and design or generate related reports.
• Establish and organize files and documents.
• Oversee ordering and maintenance of office supplies.
• Potentially supervise or direct support staff and/or students.
• Perform related responsibilities as required.

What This Job Offers

• Job Type: Full-time