Administrative Assistant- Georgia Clinical & Translational Science Alliance

Emory•Atlanta, GA

2d•Onsite

About The Position

The Administrative Assistant provides administrative support for general management, a research environment, or a specific program. The position ensures office activities comply with Emory policies and procedures and supports correspondence, scheduling, meetings and events, reporting, records, finances, travel, and office operations. Tasks are generally performed in person at an Emory University location; remote work-from-home days may be granted at the department’s discretion, and Emory may change remote-work status with notice.

Requirements

Bachelor’s degree, or equivalency of a high school diploma and five years of administrative experience.
Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
Experience with collaboration tools such as OneDrive, Zoom, Teams, and/or others.

Responsibilities

Provide administrative support for general management, a research environment, or a specific program.
Ensure office activities comply with Emory policies and procedures.
Respond to incoming telephone calls.
Maintain calendars and prioritize meeting requests for management.
Review incoming correspondence, identify items of special interest to management, handle routine correspondence, and prepare appropriate responses.
Complete forms, grant applications, and correspondence associated with programs, as needed.
Prepare charts and graphs for reports and presentations.
Create and edit scientific, programmatic, or other reports associated with the department’s primary business.
Schedule meetings and handle logistics for meetings and special events; prepare related materials.
Initiate, process, and maintain records and invoices.
Keep management apprised of account status, identify cost-effective solutions, and authorize expenditures as applicable.
Monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements, as applicable.
Plan and coordinate travel arrangements.
Maintain databases and spreadsheets; analyze data and design or generate associated reports, as applicable.
Establish and organize files and documents.
Oversee ordering and maintenance of office supplies.
Supervise or direct the work of support staff and/or students, as applicable.
Perform related responsibilities as required.