Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma or GED and four years of administrative or relevant experience, or equivalent education and experience.
• Strong organizational and time-management skills.
• Strong communication and interpersonal skills.
• Attention to detail and ability to prioritize tasks, meet deadlines, and work independently and as part of a team.
• Proficiency with software packages including Microsoft 365 Word, Excel, and PowerPoint.

Nice To Haves

• Bachelor’s degree or equivalent work experience.
• Five years of progressively complex administrative experience.
• Basic budgeting and analysis experience using Excel or Power BI.

Responsibilities

• Manage calendars and travel for assigned faculty and lab personnel.
• Prepare and update correspondence, manuscripts, reports, faculty CVs and biosketches, and other documents.
• Organize and prioritize tasks.
• Coordinate meetings and seminars, including communications, catering, room reservations, meeting documents and presentations, travel logistics, and minutes.
• Coordinate onboarding and offboarding for IVD Program lab personnel and serve as an HR delegate for time reporting and HR actions, as approved by faculty.
• Reconcile business credit card expenses and process travel expenses and reimbursements.
• Purchase equipment and supplies, obtain bids when required, perform inventory control, and coordinate with purchasing and program fiscal staff.
• Process internal and external requests for information and help facilitate communications with faculty.
• Establish procedures and interpret and accurately apply administrative policies, protecting sensitive or confidential information.
• Perform projects and events specific to faculty or the program.
• Sort and distribute business mail and maintain the organization and restocking of the mail room and office supply room.
• Maintain and update faculty websites in coordination with VIDD FAO to ensure information is accurate and current.
• Manage event-planning activities, including scheduling, venue selection, catering, travel arrangements, and stakeholder communications.
• Perform other duties as assigned.

Benefits

• Medical and vision coverage
• Dental insurance
• Flexible spending accounts
• Life insurance
• Disability benefits
• Retirement benefits
• Family life support
• Employee assistance program
• Onsite health clinic
• Tuition reimbursement
• Paid vacation
• Paid sick leave
• Paid holidays
• Paid parental leave