Sr. Administrative Assistant, Temporary, Full Time

University of Miami•Coral Gables, FL

About The Position

The Sr. Administrative Assistant performs clerical functions and office support activities for assigned departments to facilitate efficient office operations. The role supports department leadership with daily administrative work, handles complex or confidential information, coordinates meetings and schedules, communicates with internal and external contacts, and provides general visitor support. The position is temporary and full time at the University of Miami’s Office of the Vice Provost for Research & Scholarship.

Requirements

High school diploma or equivalent/relevant experience, certification, or license.
At least 3 years of relevant experience.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to work collaboratively and contribute to a team environment.
Technical proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Support the department and/or department leadership with daily clerical tasks.
Collect, review, and analyze complex and/or confidential data, and prepare reports, charts, budgets, and other presentation materials.
Respond to or route non-routine, priority, or confidential inquiries from internal or external sources, including preparing correspondence or other messaging on behalf of department leadership.
Plan meetings and take detailed minutes as needed.
Answer phone calls, provide information to callers, or connect callers with appropriate staff.
Schedule appointments and update calendars.
Make travel arrangements and reservations for department leadership and staff as needed.
Compose and type correspondence and informative materials; create spreadsheets and presentations.
Greet visitors and provide general support.
Develop and maintain the department filing system.
Follow University and unit-level policies and procedures and safeguard University assets.
Perform other duties or responsibilities as necessary.