Sr. Administrative Assistant, Temporary, Full Time

University of Miami • Coral Gables, FL

7d

About The Position

The Office of the Vice Provost for Research & Scholarship at the University of Miami is hiring a temporary Sr. Administrative Assistant. The position performs a variety of clerical functions and office support activities for assigned departments to facilitate efficient office operations.

The role supports department leadership with daily clerical tasks; reviews and analyzes complex or confidential information and prepares reports and presentation materials; handles priority or confidential inquiries; plans meetings and takes minutes; manages calls, appointments, calendars, and travel arrangements; prepares correspondence, spreadsheets, and presentations; assists visitors; maintains filing systems; and follows University and unit policies while safeguarding University assets. Duties may be expanded as necessary.

Requirements

• High school diploma or equivalent/relevant experience, certification, or license.
• Minimum 3 years of relevant experience.
• Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
• Ability to collaborate with others and contribute to a team environment.
• Proficiency with office software, technology, and relevant computer applications.
• Strong written and verbal communication skills.

Responsibilities

• Support the department and/or department leadership with daily clerical tasks.
• Collect, review, and analyze complex and/or confidential data and prepare reports, charts, budgets, and other presentation materials.
• Respond to or route non-routine, priority, or confidential inquiries from internal or external sources using correspondence or other messaging on behalf of department leadership.
• Plan meetings and take detailed minutes as needed.
• Answer phone calls, provide information to callers, or connect callers with appropriate staff.
• Schedule appointments and update calendars.
• Make travel arrangements and reservations for department leadership and staff as needed.
• Compose and type correspondence and create spreadsheets and presentations.
• Greet and provide general support to visitors.
• Develop and maintain the department filing system.
• Follow University and unit-level policies and procedures and safeguard University assets.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED