Administrative Assistant - Temporary

WVU Medicine•Home Work - PA (Remote), PA

21h

About The Position

Performs a wide range of administrative duties and coordinates complex office procedures in support of departments and leadership. The role supports department communications and operations, budget and invoice processing, policy and procedure updates, employee forms, visitor and phone-call routing, office supply inventory, meeting and calendar coordination, payroll and leave reporting, and travel arrangements. The candidate needs strong attention to detail when reviewing compliance documentation, invoices, and timekeeping records.

Requirements

High school diploma or equivalent.
Two years of additional training or related experience, or one year of secretarial training may substitute for experience.
Ability to type at least 35 words per minute.
Understanding of Microsoft Office products, Excel, and other systems.
Ability to lift, push, or pull 10–15 pounds.
Ability to sit for long periods.

Responsibilities

Assist with coordinating department correspondence to support ongoing communications and efficient departmental operations, accurately and promptly.
Reconcile monthly budgets with analysis reports and responsibility statements; update cost center budget tallies; process invoices, purchase orders, requisitions, capital budget quotes, expense forms, and credit card statements for the appropriate departments.
Update Policies & Procedures annually and maintain departmental information for each area.
Assist employees with forms and information updates.
Screen and refer incoming phone calls and department visitors.
Prepare, maintain, and process office supply inventory.
Manage conference room schedules, staff and committee meetings, conference calls, and Webex needs; notify participants; prepare agendas and minutes as needed; and maintain calendars and appointments.
Serve as the department's payroll representative and coordinate payroll and leave reports for accurate, timely processing.
Schedule travel arrangements.
Review compliance documentation, invoices, and timekeeping records with attention to detail.