ADMINISTRATIVE ASSISTANT (TEMPORARY)

Kay and Associates, Inc.•Oceanside, CA

4h•Onsite

About The Position

Provides administrative support to 3rd Marine Aircraft Wing Fleet Replacement Squadron Marine Light Attack Helicopter (HMLAT)-303 Corrosion Control, Tool Room, and Organizational Level Maintenance on H-1 aircraft, in accordance with the Naval Aviation Maintenance Program (NAMP), applicable technical data, and federal contract requirements. Supports site management and H-1 aircraft maintenance operations by managing daily office functions, coordinating schedules, and providing clerical support to keep the workplace organized and efficient. The role handles communications and correspondence, filing and recordkeeping, document preparation, office supplies and inventory, and basic financial and administrative support. It also documents and submits Contract Data Requirements List items, serves as the primary interface with Site Management for required reports, performs payroll functions, submits required reports, and records work on appropriate forms, electronic databases, and definitive sheets.

Requirements

High school diploma or GED.
At least 3 years of experience in an administrative, clerical, or office support role.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, and familiarity with office software and databases.
Strong organizational skills and time management.
Strong verbal and written communication skills.
Ability to handle confidential information with discretion.
Tier 1 clearance required.
CAC required.

Nice To Haves

Associate or bachelor's degree in business or a related field.
At least 5 years of Naval Aviation Maintenance Program (NAMP) experience.
At least 3 years as a Maintenance NCO or equivalent civilian experience responsible for NAMP.

Responsibilities

Assist in managing day-to-day administrative functions at the site level.
Answer and route phone calls, greet visitors, and manage emails, letters, and memos.
Maintain physical and digital filing systems, update databases, and process data entry.
Draft, edit, and format reports, presentations, and spreadsheets.
Order and track office supplies, manage inventory levels, and coordinate equipment or facility maintenance.
Assist with expense reports, basic invoices, and tracking bills or receipts.
Document and submit Contract Data Requirements List (CDRL) items.
Serve as the primary interface with Site Management for submitting required reports.
Perform payroll functions.
Submit required reports, including Certificate of Completion and Acceptance (COCA), Certificate of Service (COS), Manning Reports, Weekly Activity Report, payroll, and CDRL reports.
Document work performed on appropriate forms, electronic databases, and definitive sheets as required.
Perform other duties as assigned.