Administrative Assistant

Horry County•Conway, SC

About The Position

Provides administrative support to the daily operations of an assigned department or division and performs a wide variety of clerical and word-processing duties. The role involves frequent telephone and counter interaction with internal and external parties, processing paperwork, entering data into County databases, and responding to information requests from staff and the public. The Administrative Assistant supports fiscal, purchasing, contract, payroll, staffing, human resources, and budget activities; coordinates with vendors and suppliers; and may assist with employee supervision, training, and performance evaluation. This position is FLSA nonexempt.

Requirements

Knowledge of record-management principles and procedures.
Knowledge of capital purchasing policies and procedures.
Knowledge of contract management and compliance.
Knowledge of business administration and human resources principles and practices.
Knowledge of the operational characteristics, services, and activities of the assigned program area, including administrative, financial, or HR functions.
Knowledge of budget preparation principles and practices and municipal budgetary policies, requirements, and procedures.
Knowledge of personnel rules and regulations and pertinent Federal, State, and local laws, codes, and regulations.
Experience using online County database software and Microsoft Office computer programs.
A typical qualification is an associate degree from an accredited college, with major coursework in Business Management, Public Administration, Business Administration, or a related field, and four years of clerical and administrative experience.
An equivalent combination of education and experience sufficient to perform the essential duties may qualify; the Human Resources Department determines appropriate qualifications.

Responsibilities

Provide administrative support for the daily operations of the assigned department or division.
Perform clerical and word-processing duties, including handling telephone and counter inquiries, processing paperwork, and entering data into County databases.
Respond to information requests and answer questions about department activities, programs, policies, and procedures; conduct follow-up research when needed.
Monitor and submit requisitions for supplies and materials and initiate purchase orders.
Make travel and training arrangements.
Act as a liaison with external suppliers and vendors, coordinate department activities with them, and monitor contracts for timely completion and accurate payment schedules.
Provide payroll and staffing support, including compiling, calculating, maintaining, and reviewing payroll; verifying time sheets; investigating questionable data; and processing payroll.
Initiate and track the new-hire process.
Support annual budget development by gathering data, compiling information, monitoring expenditures against budget guidelines, and ensuring adherence to the department budget.
Participate in special projects as assigned.
Serve as backup for various staff positions during their absence.
May assist with employee supervision, training, and performance evaluation.
Perform other duties as required and adhere to the assigned work schedule and County attendance policies and personnel rules.