Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• One year of specialized experience equivalent to at least the next lower grade, GS-05, in the normal line of progression. Examples include providing a full range of office administrative support; coordinating travel; reviewing incoming and outgoing correspondence; scheduling meetings; typing correspondence; maintaining databases and using software; maintaining fund control points; coordinating conferences and meetings; and tracking and compiling data for reports.
• Applicants claiming qualifying experience must clearly describe the nature of their duties and responsibilities for each position and the number of hours worked per week.
• U.S. citizenship is required.
• Complete all required application steps, including the online assessment.
• Selective Service registration is required for males born after December 31, 1959.
• Selected applicants must complete an online onboarding process and provide acceptable identification for pre-employment requirements.
• Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
• Serve a one-year probationary period.
• There is no educational substitution at this grade level.

Nice To Haves

• Experience in timekeeping.
• Experience in day-to-day administrative support.
• Experience in records management.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Assist managers in navigating directives, standard operating procedures, and local and national policies for administrative actions.
• Review and monitor employee evaluation reports and maintain Executive Career Field and 0750 performance appraisal rating schemes.
• Track and assist with annual review and revision of department reference publications, ensuring reviews and revisions are complete, accurate, and timely.
• Serve as timekeeper for biweekly timekeeping and guide supervisors in posting time cards.
• Monitor employee overtime, compensatory time, leave, and training information.
• Establish and maintain office files and employee six-part folders using the assigned filing system.
• Use web-based data systems to initiate user accounts, passwords, and access keys.
• Order office supplies and equipment; edit and process supply requisitions, receipts, issues, transfers, replenishments, excesses, and adjustments.
• Guide the department in obtaining urgently needed items and track suspense actions.
• Enter transactions into the document-register database and maintain hand receipts.
• Edit supply transactions and provide customer service for managed items.
• Coordinate events, special programs, clinical residency schedules, and responses to staff shortages using call-back rosters and other priority items as needed for medical readiness.
• Review transactions and documents received from depots and local purchases against records for accuracy.
• Assist supervisors with documenting and preparing personnel actions, including evaluations, awards, leave without pay, separations or resignations, and salary changes, in accordance with current directives.
• Initiate and process Requests for Personnel Actions, including awards, realignments, reassignments, position reviews, leave without pay, and separations.
• Develop agendas, ensure briefing materials are provided, and notify attendees as needed.
• Apply knowledge of VA and VHA policies concerning privacy, release of information, and requests for protected health information.
• Coordinate travel arrangements and ensure proper completion.
• Provide assistance and instructions for day-to-day operations and assist in developing office directives and standard operating procedures.
• Serve as liaison between TVHS affiliates and HRO for Request for Personnel Action matters.
• Maintain supply budget records.

Benefits

• Federal employees and their families have access to a comprehensive federal benefits package; specific eligibility depends on position type, and applicants are directed to contact the hiring agency for details.