Seasonal Administrative Assistant

SEK CPAs & Advisors•Hanover, PA

1d•Onsite

About The Position

SEK CPAs & Advisors is seeking a detail-oriented and dependable Seasonal Administrative Assistant to support its Hanover office during tax season. The role helps client service teams process tax documents and returns accurately, efficiently, and confidentially. The work primarily involves scanning client documents, supporting electronic document workflows, assembling tax returns and client deliverables, and assisting with other tax processing responsibilities. The position generally operates from September through May. The anticipated schedule is approximately 20 to 25 hours per week outside peak tax season, increasing to approximately 35 hours per week from January through April. Availability for Saturday mornings from February through April is required. The exact schedule depends on workload and client deadlines.

Requirements

Previous administrative, document processing, or professional office experience is preferred.
Ability to work approximately 35 hours per week during peak tax season.
Availability to work Saturday mornings from February through April.
Strong organizational skills and close attention to detail and accuracy.
Ability to manage repetitive, detail-intensive work without sacrificing quality.
Ability to prioritize assignments and work effectively during high-volume periods.
Professional written and verbal communication skills.
Proficiency with Microsoft Word and Outlook.
Ability to quickly learn document management, scanning, and tax processing systems.
Sound judgment and discretion when handling confidential client information.
Ability to work independently while contributing to a collaborative team environment.

Nice To Haves

Experience in an accounting firm, tax office, financial services organization, or similarly deadline-driven environment.
Experience with Adobe PDF tools.

Responsibilities

Scan, organize, and process client tax documents using the firm's document management systems.
Identify, label, and route electronic documents to support tax preparation workflows.
Assemble tax returns and other client deliverables for paper and electronic distribution.
Assist administrative team members with processing completed tax returns.
Prepare and distribute tax organizers, client correspondence, and other tax-related materials.
Collect, process, and organize documents submitted by clients.
Assist clients with dropping off and picking up tax documents and completed returns.
Maintain physical and electronic client files, including organizing, archiving, and purging records.
Sort and distribute incoming mail and prepare outgoing mail, packages, and certified correspondence.
Provide front-desk and telephone coverage when needed.
Follow firm procedures related to confidentiality, information security, and client privacy.
Assist with special projects and other seasonal administrative responsibilities as assigned.