Administrative Assistant

LifeSpire of Virginia Inc • Glen Allen, VA

15d

About The Position

LifeSpire of Virginia is seeking an organized, detail-oriented, and service-minded Administrative Support Coordinator to provide administrative support to the Virginia Baptist Homes Foundation’s Philanthropy Program and AgeSmart, its continuing care at home program. Based in Glen Allen, Virginia, the position supports the day-to-day operations of both teams by helping ensure efficient administrative processes, accurate recordkeeping, responsive service, and successful program and event coordination.

The role includes processing charitable gifts and invoices, maintaining donor and member records and databases, preparing reports and paperwork, coordinating events, and providing general office and team support. The successful candidate is proactive, adaptable, dependable, and able to manage multiple priorities while maintaining professionalism, confidentiality, accuracy, sound judgment, strong communication, teamwork, and excellent service.

Requirements

• Dependable, organized, and detail-oriented.
• Committed to providing excellent administrative support and service.
• Demonstrates sound judgment and strong communication skills.
• Able to manage competing priorities while supporting multiple teams.
• Maintains confidentiality and accuracy and works effectively as part of a team.

Responsibilities

• Receive and process charitable gifts, prepare bank deposits, and complete required documentation for the Finance team.
• Maintain the Raiser’s Edge donor database, including gift entry, data integrity, record updates, and general database maintenance.
• Manage development records and coordinate timely, accurate donor acknowledgments.
• Prepare weekly gift reports and other reports as requested by management.
• Support the development team with event logistics, RSVP tracking, and other event-related activities.
• Process Foundation invoices for payment in coordination with Corporate Accounts Payable.
• Provide general administrative support to the development team, including meeting preparation, supply ordering, filing, phone coverage, copying, mail processing, mailings, reservation management, and other office-related tasks.
• Maintain the confidentiality of donor, resident, and organizational records.
• Adhere to the Association of Fundraising Professionals (AFP) Code of Ethical Standards and applicable professional practices.
• Provide general administrative support to the AgeSmart team, including meeting preparation, supply ordering, filing, phone coverage, copying, mail processing, mailings, reservation management, and other administrative tasks.
• Prepare and distribute member paperwork, contracts, provider information, and related documentation.
• Coordinate seminars, open houses, wellness programs, and other special events.
• Support the admissions process by obtaining medical records and following up with physician offices as needed.
• Maintain adequate supplies of program materials, including Disclosure Statements, Information Packets, New Member Packets, Medical Release Letters, Financial Applications, Member Applications, Medical Information Forms, and related documents.
• Maintain databases and mailing lists for members, prospective members, professionals, and community contacts.
• Perform other related duties and special projects as assigned.

Benefits

• Mission-driven work supporting programs that enhance the lives of older adults.
• Variety and collaboration across two teams and administrative, philanthropic, and member-focused initiatives.
• Opportunity to strengthen donor connections, support community engagement, and enhance the member experience.
• Opportunity to contribute to programs that support older adults in living life to the fullest.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed