Administrative Assistant - Family Justice Advocates Springfield

Committee for Public Counsel Services • Springfield, MA

10d

About The Position

The Committee for Public Counsel Services (CPCS), Massachusetts’ public defender agency, is hiring an Administrative Assistant for its Family Justice Advocates (FJA) Office in Springfield. FJA is the Children and Family Law Division’s conflicts trial office and represents children, indigent parents, and guardians in family regulation and related custody cases. The office operates separately from other CPCS offices for conflict-of-interest purposes.

The Administrative Assistant is a key member of the trial office staff and supports the Attorney in Charge with the day-to-day operation of a fast-paced legal office. The position provides administrative support to office staff and coordinates communications with other CAFL and FJA offices and CPCS units, including Human Resources, Facilities, and IT. The Administrative Assistant reports to the Supervising Administrative Assistant.

CPCS is committed to zealous advocacy, community-oriented defense, and excellent legal representation. It values diversity, equity, and inclusion and seeks a respectful workplace that supports staff and recognizes the varied circumstances and needs of clients.

Requirements

• At least one year of full-time or equivalent part-time experience in administrative work, or an equivalent combination of experience and qualifying education.
• An associate’s or higher degree with a major in business administration, business management, or public administration may substitute for the required experience; education toward such a degree is prorated based on completed requirements.
• Access to a personal computer and home internet sufficient to work remotely.
• Strong communication, organizational, and detail skills.
• Ability to communicate effectively with internal and external contacts at all levels and across diverse and underrepresented groups.
• Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues and work as an effective team member.
• Flexibility and strict adherence to confidentiality.

Nice To Haves

• Typing speed of 50 to 60 words per minute is preferred.
• Familiarity with advanced Microsoft Word formatting and editing and Microsoft Excel.
• Legal office experience is a plus.
• Foreign language skills are strongly preferred.

Responsibilities

• Support a team of attorneys and assist with the day-to-day duties of the legal office.
• Open and close cases, including running conflict checks.
• Perform word processing, including preparing CORI requests, subpoenas, motions, letters, and running sheet entries.
• File, fax, photocopy, scan, and shred documents.
• Handle transcriptions, transcript requests, and other document and record requests as necessary.
• Provide telephone and reception services.
• Communicate effectively with internal and external contacts at all levels and across diverse and underrepresented groups.
• Coordinate communications with other CAFL and FJA offices and CPCS units such as HR, Facilities, and IT.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed