Administrative Assistant-Springfield , VA

PD Power Systems • Springfield, VA

2d • Onsite

About The Position

PD Power Systems seeks a highly motivated Administrative Assistant with previous customer service and administrative support experience to join its Corporate Staff at the company’s Springfield, Virginia headquarters. This position is onsite and is not remote or hybrid. The Administrative Assistant reports to the CEO and provides administrative support to the company, including maintaining records and calendars, coordinating communications and travel, and assisting with office operations. Travel is minimal to none and is less than 5%.

Requirements

• 3–5 years of work experience in administrative support.
• High school diploma or GED equivalent.
• Proficiency with Microsoft Office Suite, particularly Word, PowerPoint, Outlook, and Teams.
• Proficiency in Adobe Acrobat DC.
• Fluency in English and excellent writing skills.
• Excellent interpersonal, communication, and administrative writing skills.
• Ability to work independently and as part of a team.
• Motivation to tackle problems and take on responsibility.
• Strong organization and attention to detail.

Nice To Haves

• Experience with a government contractor is preferred.
• A bachelor’s degree is preferred.
• SharePoint knowledge is a plus.
• InDesign and Photoshop knowledge is a plus.

Responsibilities

• Answer and direct phone calls.
• Schedule meetings and maintain calendars.
• Assist with travel arrangements.
• Receive deliveries and greet guests.
• Support purchasing and procurement, potentially acting as a backup Buyer.
• Edit and format documents.
• Maintain the document delivery calendar and make submissions to customers.
• Keep employee training and certifications up to date.
• Update the company website as needed and draft press releases.
• Maintain office inventory, including office supplies and pantry items, and schedule maintenance as needed for the Springfield and Tampa offices.
• Maintain records of company assets, including IT equipment and furniture.
• Provide backup for the Operation Manager’s duties.

Benefits

• Medical
• Dental
• Vision
• 401(k)
• PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED