Administrative Assistant-Springfield , VA

PD Power Systems LLC•Springfield, VA

4d•Onsite

About The Position

PD Power Systems is seeking an Administrative Assistant to join its Corporate Staff at the company’s headquarters in Springfield, Virginia. This is an onsite position, not remote or hybrid, and reports to the CEO. The successful candidate will have prior customer service and administrative support experience and will support the company’s Springfield and Tampa offices. Travel is minimal to none, at less than 5%.

Requirements

3–5 years of work experience in administrative support.
High school diploma or GED equivalent.
Proficiency with Microsoft Office Suite, particularly Word, PowerPoint, Outlook, and Teams.
Fluency in English and excellent writing skills.
Excellent interpersonal, communication, and administrative writing skills.
Ability to work independently and as part of a team.
Motivation to tackle problems and take on responsibility.
Organization and attention to detail.

Nice To Haves

Experience with a government contractor.
Bachelor’s degree.
SharePoint knowledge.
Experience with InDesign and Photoshop.

Responsibilities

Answer and direct phone calls.
Schedule meetings and maintain calendars.
Assist with travel arrangements.
Receive deliveries and greet guests.
Support purchasing and procurement, including serving as a backup Buyer.
Edit and format documents.
Maintain the document delivery calendar and make submissions to customers.
Keep employee training and certifications up to date.
Update the company website as needed and draft press releases.
Maintain office inventory, including office supplies and pantry items, and schedule maintenance as needed for the Springfield and Tampa offices.
Maintain records of company assets, including IT equipment and furniture.
Provide backup for the Operations Manager’s duties.