Administrative Assistant - Family Justice Advocates Springfield

Committee for Public Counsel • Springfield, MA

11d • $50,500 - $87,956

About The Position

The Committee for Public Counsel Services (CPCS), Massachusetts’ public defender agency, is hiring an Administrative Assistant for its Family Justice Advocates (FJA) office in Springfield. FJA is a Children and Family Law Division conflicts trial office that represents children and indigent parents and guardians in family regulation matters, including care and protection, child requiring assistance, termination of parental rights, guardianship-of-a-minor, and other custody proceedings.

The Administrative Assistant is a key member of the trial office staff and supports the Attorney in Charge with the day-to-day operation of a fast-paced legal office. The role provides administrative support to office staff and coordinates communications with other CAFL and FJA offices and CPCS units, including HR, Facilities, and IT. The position reports to the Supervising Administrative Assistant.

CPCS is committed to zealous advocacy, excellent legal representation, and respect for the diverse circumstances and needs of its clients and staff. It embraces diversity, equity, and inclusion as core values.

Requirements

• At least one year of full-time or equivalent part-time experience in administrative work, or an equivalent combination of experience and qualifying education.
• An Associate’s or higher degree in business administration, business management, or public administration may substitute for the required experience; education toward such a degree is prorated according to completed requirements.
• Access to a personal computer and home internet sufficient to work remotely.
• Strong communication, organizational, and attention-to-detail skills.
• Ability to interact effectively with diverse colleagues at all levels and work as an effective team member.
• Flexibility and strict adherence to confidentiality.

Nice To Haves

• Typing speed of 50 to 60 words per minute.
• Familiarity with advanced Microsoft Word formatting and editing and Microsoft Excel.
• Legal office experience.
• Foreign language skills, strongly preferred.

Responsibilities

• Support a team of attorneys and assist with the day-to-day operation of the office.
• Open and close cases, including running conflict checks.
• Prepare and process CORI requests, subpoenas, motions, letters, running sheet entries, and other word-processing work.
• File, fax, photocopy, scan, and shred documents.
• Coordinate transcription and transcript requests, as well as other document and record requests.
• Provide telephone and reception services.
• Communicate effectively with internal and external contacts at all levels and across diverse and underrepresented groups.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed