Administrative Support Assistant

Indian Health Service • Kayenta, AZ

15d • Onsite

About The Position

The Administrative Support Assistant performs a wide variety of administrative tasks supporting the Branch of Facility Management of the Supervisory General Engineer at Kayenta Health Center in Kayenta, Arizona. The role includes handling correspondence, scheduling, timekeeping, and ordering and tracking equipment, supplies, and services. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

The position requires independently performing administrative support duties in an office or program environment, maintaining records and program data using office automation systems, and resolving routine administrative issues in accordance with established policies and procedures. Applicants must meet the GS-07 qualification standard, including at least one year of specialized experience equivalent to the next lower federal grade level. There are no education requirements. The position requires U.S. citizenship, successful completion of employment verification and a federal background investigation, and compliance with applicable IHS employee immunization requirements for work in an IHS healthcare facility. Candidates must also meet financial suitability requirements and present two valid forms of identification before appointment.

Requirements

• At least one year of specialized experience equivalent to at least the next lower grade level in the Federal service, obtained in the public or private sector.
• Specialized experience must include independently performing administrative support duties in an office or program environment, including calendar management and coordination of meetings, travel, timekeeping, procurement, and office operations; processing and tracking correspondence, reports, and administrative documents; maintaining records and program data using office automation systems; and resolving routine administrative issues and discrepancies under established policies and procedures.
• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Successful completion of the E-Verify employment verification check is required.
• Successful completion of a federal background investigation is required; applicants must complete required forms within five calendar days of issuance.
• Applicants must satisfy the financial history and suitability review, including applicable legal financial obligations.
• Two valid forms of identification must be presented before appointment. Any state-issued ID or driver's license used must be REAL ID-compliant.
• Selectees may be subject to a probationary period; ESEP appointees typically serve a two-year trial period.
• IHS selectees whose duties require work in an IHS healthcare facility must comply with the IHS Employee Immunization Policy related to vaccine-preventable diseases; vaccine exemption requests may be available under policy and facility guidance.
• Federal employees applying under Merit Promotion must have completed one year of service at the next lower grade level; Time-In-Grade provisions do not apply under the Excepted Service Examining Plan.
• All qualification requirements must be met within 30 days of the announcement closing date.
• The employee must set up direct deposit.

Responsibilities

• Receive, prepare, review, edit, route, and track correspondence, reports, and other communications for accuracy and timely completion.
• Prepare reports and presentations and maintain program data, timekeeping, training, travel, acquisition, and other administrative records using automated systems.
• Manage calendars, appointments, meetings, conference rooms, and meeting-related materials and minutes.
• Serve as a point of contact for staff, visitors, and customers; respond to inquiries and resolve routine administrative issues.
• Purchase and track supplies, equipment, and services; monitor expenditures and payments; and provide guidance on office procedures and administrative requirements.

Benefits

• Federal annual leave accrual of 4, 6, or 8 hours per pay period, based on years of federal service.
• IHS may offer newly appointed federal employees credit for directly related prior non-federal experience or active-duty uniformed military service when determining annual leave accrual.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed